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About the Role

Seeking an experienced Personal Assistant to provide comprehensive administrative and organizational support to senior executives and financial professionals in our London office. The role involves close collaboration with stakeholders to deliver seamless support, including diary management, travel arrangements, document preparation, and CRM updates.

Responsibilities

Manage full diaries for executives, including scheduling across time zones, rescheduling, and confirming appointments.
Handle incoming and outgoing calls, take accurate messages, and liaise with clients and internal teams.
Prepare, format, and distribute documents for stakeholders using Word, Excel, and PowerPoint.
Coordinate conference calls and virtual meetings across time zones.
Review and verify invoices and assign appropriate cost codes.
Liaise with Assistants in London, EMEA, and the US as required.
Organize internal and external meetings, lunches, and dinners on behalf of the team.
Coordinate complex travel arrangements for executives, ensuring compliance with HL Travel Policy.
Manage visas, passports, currency requirements, and related documentation.
Book taxis and cars as needed.
Prepare and submit monthly expense reports, ensuring accuracy and timely submission.
Support Accounts with expense breakdowns for client billing.
Reconcile corporate and personal credit cards.
Maintain and update CRM contacts, relationships, deal information, and activity logs.
Support firm-wide data hygiene and ensure accuracy of CRM entries.
Handle deal execution administration (NDAs, conflict checks, archives) for projects.
Coordinate seminar/event registrations and work with Marketing where necessary.
Manage subscriptions and prepare presentation materials.
Establish and maintain well-organized digital and physical filing systems.
Keep absence records up-to-date for the team and liaise with HR/Office Admin as required.
Assist with client events, entertainment, and project work.
Participate in London admin meetings and support firm-wide initiatives.
Carry out ad hoc tasks to support team efficiency.
Provide support to other Assistants as capacity allows.
Offer PA or reception cover within the London office where required.
Support Office Administration during high demand periods.
Act as Fire Marshal/First Aider in the London office if required (training provided).
Ensure London office workspace remains tidy and flag issues to Office Administration.

Requirements

Relevant prior experience as a personal/executive assistant supporting both senior individuals and broader teams.
Relevant prior experience within investment banking/financing.
Excellent organizational, oral, and written communication skills.
Detail-oriented and able to prioritize workload.
A positive, flexible, responsive, service-oriented attitude.
Able to meet deadlines in a timely manner.
Resilient and able to deal with a high-pressure environment and demanding individuals.
Flexibility, resourcefulness, and good anticipation are important qualities.
Ability to act decisively and on own initiative.
Confident with an outgoing personality and practical approach to problem-solving.
Ability to effectively interact with all levels of staff and maintain confidentiality.
Self-starter with a strong sense of ownership and a personal commitment to continuous improvement of policies and procedures.

Skills

Microsoft Office Suite (PowerPoint, Excel)
CRM Data Management
Diary Management
Travel Coordination
Expense Reporting
Document Preparation
Client Liaison
Interpersonal Skills
Problem-Solving
Time Management
Confidentiality Management

Location

London

Work Type

Full-time

Experience Level

Experienced

Education Level

Degree level education or of graduate calibre

About the Company

Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments.
The firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory.
Houlihan Lokey’s Capital Solutions Group was named World’s Best and Europe’s Best for Capital Markets Advisory at the Euromoney Awards for Excellence 2026.
The group comprises more than 240 professionals globally and offers clients a broad range of tailored financing alternatives and strategic financial advice in the public and private capital markets through the issuance of debt, equity, or hybrid securities.
The European Capital Solutions team is comprised of more than 100 professionals in Europe operating out of offices in London, Paris, Frankfurt, Munich, Milan, Madrid, and Zurich.
The European team continues to grow, advising clients across numerous industries and sectors, and has dedicated teams providing PE and Corporate Debt Advisory, Infrastructure Capital Advisory, Real Estate Advisory, Hybrid Capital Advisory, Equity Private Placements, Direct Equity, GP- and LP-led Secondaries, Primary Capital Advisory, and GP Advisory.

Equal Opportunity

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.