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About the Role
This role is about keeping our office running smoothly and creating a welcoming, well-organized workplace where colleagues have what they need to do their best work. You will take ownership of daily office operations, coordinate suppliers and administrative tasks, and help bring colleagues together through office activities and company events.
Responsibilities
- Manage daily office operations to maintain a welcoming, organized and functional workplace.
- Coordinate office supplies, equipment, maintenance, cleaning services and external providers, ensuring requests and issues are followed through to resolution.
- Independently coordinate administrative tasks, including scheduling, correspondence, purchasing, invoices and documentation.
- Organize office activities, employee gatherings and company-wide events, managing logistics, suppliers and agreed budgets.
- Collaborate with People, Finance, IT and other internal stakeholders to coordinate workplace needs.
- Coordinate office-related onboarding and offboarding logistics to support a smooth employee experience.
- Coordinate workplace health and safety checks, documentation and follow-up actions with the relevant internal and external contacts.
- Support selected People Team processes by maintaining accurate and confidential employee documentation in line with internal procedures and data protection requirements.
Requirements
- Practical experience in office management, administration, hospitality or a comparable service-oriented role.
- Experience independently managing daily operations, suppliers, facilities and administrative responsibilities.
- Strong organizational and prioritization skills, with the ability to manage multiple tasks and adapt to changing priorities.
- Clear and proactive communication skills, with confidence coordinating across teams and addressing workplace matters constructively.
- A hands-on approach, attention to detail, reliability and a strong sense of ownership.
- German and English at C1 level.
- Familiarity with tools such as SharePoint, Excel, PowerPoint, MS Planner, DocuSign or HR systems such as BambooHR would be a plus.
- Knowledge of GDPR principles and workplace health and safety administration would be a plus.
Skills
- SharePoint
- Excel
- PowerPoint
- MS Planner
- DocuSign
- BambooHR
- GDPR principles
- Workplace health and safety administration
Location
- Berlin
Work Type
- Full-time
- Unlimited
- Flexible working hours
- Mobile working
Benefits
- Professional and personal development opportunities
- Personal development budget
- Flexible working hours
- Mobile working
- Regular team events
- Open feedback culture
About the Company
- Clariness is an international company.
- Impact healthcare by accelerating medical innovation through improved access to clinical trials, potentially bringing needed treatments to patients faster.
- Clariness has a dynamic, curious, and international culture with plenty of room for your ideas and creativity in an inspiring atmosphere.
Equal Opportunity
- Clariness is proud to be an equal opportunity employer.
- We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, religion, gender, sexual orientation, national origin, disability or age.