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About the Role
This pivotal role provides high-level support to two Partners, ensuring the smooth running of their day-to-day activities and anticipating their needs in a dynamic, fast-paced environment. The role is based in our London office Monday to Thursday, with the flexibility to work remotely on Fridays. The ideal candidate will be a confident self-starter who thrives in a creative and collaborative environment, bringing exceptional organisational skills, sound judgement, discretion and a genuine interest in the arts and cultural sector.
Responsibilities
- Provide comprehensive diary, inbox, and communications management for two Partners.
- Organise and maintain Partner inboxes and diaries with a clear, structured system, using colour coordination and folders to ensure efficiency and visibility.
- Prepare daily briefs and materials, ensuring leaders are fully equipped and informed for client meetings, events, and travel.
- Draft, prioritise, and triage communications on behalf of senior leaders — from client correspondence to internal notes.
- Manage complex international travel arrangements, including visas, itineraries, and on-the-ground logistics.
- Coordinate high-profile client dinners, cultural events, and hospitality with creativity and attention to detail.
- Oversee financial administration including expenses, billing, and budget tracking.
- Submit and manage timesheets on behalf of the Partners, ensuring timely and accurate completion each week.
- Serve as a trusted point of contact for clients and their offices, building relationships with professionalism, warmth, and discretion.
- Ensure the quality and presentation of client-facing deliverables, from proposals to event materials.
- Conduct research and compile insights to support client engagements and leadership decision-making.
- Contribute to the continuous improvement of systems and workflows across the team.
Requirements
- At least 4 years’ experience supporting senior leaders at Partner, Director or C-suite level, ideally within professional services, consultancy or the creative industries.
- Exceptional organisational skills and sound judgement, with the ability to manage competing priorities, adapt to changing demands and maintain a high level of accuracy and discretion.
- Excellent written and verbal communication skills, with a polished, professional and adaptable communication style.
- Strong proficiency in Microsoft Office, alongside the confidence and willingness to embrace new digital tools and systems.
- Strong financial administration skills and meticulous attention to detail, with experience managing expenses, invoicing, timesheets and budget tracking.
- Proven relationship-building skills, with the confidence to engage effectively and establish trust with senior stakeholders, colleagues and clients.
- A proactive, solutions-focused approach, with the ability to anticipate challenges, exercise initiative and navigate demanding situations with professionalism and diplomacy.
- A calm composed and adaptable manner, with the ability to anticipate needs, remain one step ahead and deliver consistently under pressure.
- A collaborative and team-oriented mindset, with a genuine commitment to contributing to a supportive, inclusive and high-performing assistant team.
Skills
- Microsoft Office proficiency
- Financial administration
- Relationship-building
- Proactive approach
- Solutions-focused
- Calm composure
- Adaptability
- Team-oriented mindset
Location
- London
Work Type
- 12-month fixed-term contract
- Hybrid
Experience Level
- At least 4 years’ experience supporting senior leaders
Benefits
- Exceptional employee benefits to support financial future, health and wellness, family and community and continuous professional development
About the Company
- Brunswick is a global advisory firm that helps companies tackle high-stakes issues, navigate complex stakeholder relationships, and deliver high-impact outcomes.
- Clients value our ability to anticipate, shape, and respond to key players and forces in the financial and investment arena, regulatory and geopolitical universe, NGO community, workforce and beyond.
- We offer deep experience, fresh perspectives, and original thinking.
- Founded in 1987 in London, the firm has organically grown to 27 offices in 18 countries across the Americas, Europe, Middle East, Africa, Asia and Australia.
- We operate as a “one-firm firm” with no individual profit centers, allowing us to assemble fully integrated, bespoke teams for each client, drawing on the full resources of Brunswick worldwide.
- We prioritize attracting, developing, and retaining the best professionals, united by a culture of inclusivity, excellence, and intellectual curiosity.
Equal Opportunity
- All qualified applicants will be considered without regard to race, religion, color, national origin, gender, sexual orientation, age, disability, pregnancy, genetic information, or any other status protected by applicable law.