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About the Role
We are seeking a Sales Assistant to support the Capital Markets (Sales Brokerage) division. This role will provide comprehensive support to sales representatives and the entire department, handling tasks from sales activities to post-closing procedures, including contract and invoice creation, managing deal and sales information using internal systems, and assisting with sales material preparation. This is an opportunity to leverage your sales administration or sales operations experience while gaining expertise in real estate and investment businesses and expanding your professional scope.
Responsibilities
- Sales assistant duties for the Capital Markets division
- Sales material creation (property summaries, obtaining documents like certificates of registered matters)
- Deal management (registration and updates in internal systems)
- Binding of contracts and other documents
- Various application procedures (seal application, client screening, client registration, etc.)
- Invoice issuance and various payment processing
- Closing support for successful deals (creation of various documents, filing)
- Creation of various reports and submission materials for APAC
- Operational support during internal and external events
- Meeting arrangements and conference room reservations
- Telephone and visitor reception
- Arrangement of document shipping (domestic and international) and mail handling
- Arrangement of congratulatory flowers/telegrams, thank-you notes, etc.
- Various coordination tasks within the department
- Other general assistant duties related to department operations
Requirements
- Over 5 years of practical experience in sales administration, group assistant, or team assistant roles
- Business-level English proficiency (including email, phone, and visitor reception)
- Practical experience with Microsoft Office products (Outlook, Word, Excel, PowerPoint, Teams, etc.)
- Graduation from a four-year university or higher
- Experience in the real estate industry or interest in it is preferred
- Experience working in a foreign-affiliated company is preferred
- Possession of a Real Estate Transaction Agent qualification is preferred
- Ability to handle multiple tasks concurrently, prioritize, and respond flexibly
- High administrative processing ability and accuracy
- Ability to communicate smoothly with stakeholders
- Ability to perform duties independently with a sense of responsibility
Skills
- Sales Administration
- Sales Operations
- Microsoft Office Suite
- English Communication
- Real Estate Industry Knowledge
- Administrative Support
- Deal Management
- Document Creation
- Reporting
Location
- Japan
Work Type
- Full-time
- Onsite
Experience Level
- 5+ years of experience in sales administration, group assistant, or team assistant roles
Education Level
- Bachelor's degree or higher
Salary/Compensations
- Annual salary system (1/12th of annual salary paid monthly, including fixed overtime allowance)
- Salary determined based on experience and skills
- Salary review annually (April)
Benefits
- Commuting allowance (paid according to company regulations)
- Various social insurances (Health Insurance, Pension, Employment Insurance, Industrial Accident Insurance)
- Employee welfare club (Relo Club)
- Employee Assistance Program (EAP)
- Selective Defined Contribution Pension Plan (401K)
- Free drinks (water server, coffee, etc.)
- Free distribution of childcare support vouchers from the Ministry of Health, Labour and Welfare
- Childcare/Family care leave system
- Short-time work system (up to 2 hours, subject to conditions)
- TOEIC® test fee subsidy system
- Onboarding training
- E-learning
- No overtime on Wednesdays
- Employee referral program
- Various volunteer activities
- No smoking indoors (smoking area available)
About the Company
- Colliers (NASDAQ, TSX: CIGI) is a global diversified professional services and investment management company operating in three sectors: commercial real estate, engineering, and investment management.
- With a track record of sustained growth and stable revenue base for over 30 years, we are driving the expansion of high-value-added businesses that provide essential services throughout the entire asset lifecycle.
- Under our unique partnership-oriented management philosophy, we focus on developing outstanding leaders and maintaining an entrepreneurial corporate culture, while aligning interests with shareholders through in-house stock ownership to achieve sustainable value creation.
- With annual revenues of $6 billion, approximately 28,000 professionals, and $110 billion in assets under management, Colliers strongly supports the success of clients, investors, and employees worldwide.
Equal Opportunity
- Colliers Japan is a company that provides equal opportunities to all employees. We respect diversity and are committed to creating an inclusive environment where everyone can thrive.
- Certified in the Small and Medium Enterprise Corporation category of the "Health & Productivity Management 2025" initiative promoted by the Ministry of Economy, Trade and Industry.
- Obtained the "Silver Certification" as a healthy enterprise certified by the Tokyo Metropolitan Federation of National Health Insurance Societies in 2024. Recognized for continuous health management efforts, the certification was renewed in October 2025.
- Achieved the highest "3-star" certification under the "Eruboshi" certification, which recognizes companies with excellent initiatives for promoting the advancement of women, awarded by the Minister of Health, Labour and Welfare.