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About the Role
Heluna Health seeks a Program Assistant to support HIV preventive vaccine studies, PrEP studies, and other biomedical HIV and STI prevention strategies. This role is part of a dynamic team within the Bridge HIV research unit, affiliated with the San Francisco Department of Public Health and UCSF.
Responsibilities
- Review research forms for accuracy, completion, and protocol compliance, acting as a liaison for corrections.
- Support the development and management of research databases (e.g., REDCap) and data collection systems (e.g., Qualtrics).
- Enter study data into electronic databases.
- Manage queries from the data management center, note adverse trends, and assist in addressing them and providing staff training.
- Participate in ongoing quality management activities and audits.
- Prepare, track, and account for participant monetary stipends.
- Schedule and plan training and events, coordinating travel, meeting space, and audio/visual needs.
- Support off-site study activities, including accompanying participants, couriering specimens/products, and supporting mobile van visits.
- Collaborate and cross-train with Investigator-Driven Studies Program Assistant for tasks like insurance navigation.
- Manage the reproduction, filing, submission, and organization of study forms while maintaining confidentiality.
- Assist with study maintenance activities such as requesting medical records, managing off-site storage, and taking meeting minutes.
- Perform receptionist duties, mail and courier tasks, and act as a liaison with internal partners.
- Create and maintain Word documents, graphics, and spreadsheets; perform data entry, literature searches, and supply ordering.
- Actively participate in weekly team and All Staff meetings.
- Assist with facilitating team meetings.
- Participate in Bridge HIV standing meetings and working groups as needed.
- Perform other duties as assigned.
Requirements
- Demonstrates strong commitment to anti-racism and health equity.
- Minimum of 1 year of experience performing general programmatic and/or administrative work.
- Strong attention to detail and organizational skills.
- Ability to learn, interpret, and follow administrative and departmental policies, complex study protocols, and local and federal laws and regulations.
- Proficient with MS Word, Excel, PowerPoint, and Access.
- Willingness and ability to learn new computer programs including REDCap as needed.
- Excellent analytical, organizational, administration, and communication skills.
- Evidence of sound judgment, trouble-shooting skills, and creative problem-solving.
- Demonstrated ability to juggle multiple assignments and produce materials on tight deadlines.
- Demonstrated ability to take individual initiative and collaborate effectively on teams.
- Knowledge of and sensitivity to diverse communities, particularly communities of color and LGBTQ+ individuals.
Skills
- REDCap
- Qualtrics
- MS Word
- MS Excel
- MS PowerPoint
- MS Access
Location
- San Francisco
Work Type
- Full-time
- Temporary
Experience Level
- 1 year
Salary/Compensations
- $38.03 per hour
Benefits
- Benefitted position
About the Company
- Heluna Health is an Affirmative Action, Equal Opportunity Employer.
- Bridge HIV is a grant-funded research unit affiliated with the San Francisco Department of Public Health and the University of California San Francisco.
- Bridge HIV Investigators are global leaders in HIV vaccine and prevention science, epidemiology, medication adherence, combination prevention strategies, and research training.
Equal Opportunity
- Heluna Health encourages minorities, women, veterans, and disabled to apply.
- All qualified applicants will be considered for this position in accordance with the San Francisco Fair Chance Ordinance.
- It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.