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About the Role
We are seeking a highly organized, proactive, and people-oriented Office Manager / Executive Assistant to support the day-to-day operations of our office and the CEO. This role is ideal for someone who thrives in fast-paced, high-accountability environments and enjoys balancing operational coordination, employee experience, executive support, and office management. You will play a key role in keeping our team organized, supported, and operating efficiently while helping create a welcoming and productive workplace culture.
Responsibilities
- Support and assist staff to foster a welcoming, organized, and productive in-office experience.
- Manage office supplies, equipment, meeting rooms, mail, and facility-related requests.
- Lead employee onboarding and offboarding including orientations, technology setup, office access, documentation, and HR record management.
- Support hiring and recruitment coordination including interview scheduling, candidate communication, and recruitment platform administration.
- Plan and coordinate office events, team lunches, townhalls, lunch & learns, holiday events, and employee engagement initiatives.
- Lead employee programs and perks including GoodLife, Bike Share, GRSP, and other appreciation initiatives.
- Track office-related expenses and support vendor coordination, software access management, and administrative operations.
- Coordinate employee and company travel arrangements including accommodations, transportation, and visa requirements.
- Manage the CEO's professional schedule and correspondence for internal and external engagements.
- Act as a point of contact and liaison for the CEO with both internal and external stakeholders.
- Coordinate all business and personal travel arrangements and accommodations for the CEO.
- Organize and manage external meetings, including client meetings and industry forums.
- Assist the CEO with a variety of personal tasks as required, exercising a high degree of professionalism and discretion.
- Perform other duties and responsibilities as assigned.
Requirements
- 3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.
- Exceptional organizational, multitasking, and time management skills with strong attention to detail and follow-through.
- Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.
- Demonstrated ability to manage projects, operational initiatives, and competing priorities from inception to completion.
- Experience coordinating executive calendars, travel, meetings, onboarding, company events, and employee-facing initiatives.
Skills
- Office Management
- Executive Assistant support
- Operational coordination
- Employee experience
- Executive support
- Office management
- Onboarding
- Internal events
- Travel planning
- Executive scheduling
- Special projects
- Company initiatives
- Scheduling
- Correspondence management
- Stakeholder communication
- Calendar management
- Vendor coordination
- Software access management
- Administrative operations
- Recruitment coordination
- HR record management
- Project management
Location
- Office
Work Type
- Full-time
Experience Level
- 3-5 years
Education Level
- Bachelor's degree or equivalent work experience
About the Company
- Clearspace is transforming the commercial real estate industry by reimagining how offices are designed and built.
- We’re a truly integrated design-build firm, where design studio meets general contractor, focused exclusively on interior office environments.
- Our process deeply integrates design, construction, and technology to improve the client experience and create spaces made to work.
- At Clearspace, we believe great design shouldn’t be out of reach.
- We work hard, collaborate openly, and value efficiency and practical creativity.
- No ego, no fluff, just smart design delivered with care, skill, and integrity.
- Let’s build together.