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About the Role

The Procurement and Property Management (PPM) Division seeks a Subcontracts Manager experienced in high-dollar and complex procurements to manage procurement staff in executing and administering various services and complex equipment contracts in a high-volume environment. This role involves identifying and tracking customer-supplied or purchased property and its administration throughout the procurement lifecycle.

Responsibilities

Oversee procurement and contractual agreements for Brookhaven National Laboratory.
Provide technical oversight, guidance, and leadership to purchasing and subcontracts professionals.
Manage the planning and execution of subcontracts and agreements supporting the Lab’s mission.
Financially obligate BNL to acquire products and services within delegated authority.
Learn and utilize innovative business practices to streamline the acquisition process and maximize resources.
Develop, negotiate, award, and manage a wide variety of large, high-dollar, complex contract types (e.g., fixed-price, cost-reimbursement).
Manage procurement of equipment and services per Laboratory policies and procedures.
Manage procurement planning, solicitation, and evaluation of quotes and proposals, utilizing automated systems.
Solicit proposals/quotations from vendors and determine responsiveness and reasonableness.
Conduct pre-proposal and/or kickoff meetings.
Facilitate and lead Source Selection Committees.
Advise user departments on procurement methods and recommend alternate products.
Review and monitor contracts and progress for compliance with requirements, policies, and procedures.
Analyze vendor performance and determine acceptable standards.
Review change order requests and make recommendations.
Assist in performing cost/price analysis of quotes and proposals.
Ensure contract files comply with DOE, federal, state, local, and Lab regulations and policies.
Write memoranda, correspondence, and reports related to contract processing and execution.
Answer contract-related questions from vendors and lab staff.
Identify prospective proposers and sources.
Develop new sources of supply and service.
Participate in vendor outreach functions.
Oversee negotiation and placement of Blanket Ordering Agreements, Contracts, Service Agreements, Loans, and Lease Agreements.
Negotiate contract terms and conditions, leading negotiation teams as needed.
Demonstrate continuous effort to improve operations, decrease turnaround times, and streamline work processes.
Work cooperatively and jointly to provide seamless customer service.
Conduct research, evaluate findings, and make independent decisions on procurement matters.
Perform other related duties as assigned.
Perform duties of Acting Procurement Operations Manager in their absence as directed.
Supervise functional areas with critical lab-wide impact.
Supervise people and other resources within functional areas.
Supervise lower-level exempt and nonexempt staff.
May manage multiple functions.

Requirements

A bachelor’s degree in a business-related discipline.
A minimum of six (6) years of full-time, directly related experience.
Two (2) of those years must include supervisory and/or management experience.
Demonstrated ability to handle project deadlines and high-dollar complex equipment and/or service procurements.
Thorough knowledge of the Federal Acquisition Regulations (FAR).
Familiarity with the Service Contract Act, EEO Compliance, Justifications for Non-Competitive Procurements, Buy American Act, Small Business Subcontracting Business Plans, Certificates of Cost and Pricing Data.
Proficiency in negotiating standard and specialized terms and conditions.
In-depth understanding of all principles of the government procurement process from inception to close-out.
Understanding of requirement analysis and selection of appropriate procurement methods.
Experience in creation of solicitations (RFQ/RFP).
Experience in evaluating prospective Offeror quotes and bids.
Experience in proposal evaluations and recommendations.
Experience in cost and price justification/analysis, negotiations, drafting of contracts, and modifications.
Must be self-motivated, resourceful, and organized, taking ownership of all assigned work.
Must be able to lead, manage, motivate, and create an environment conducive to a high-performing team while maintaining compliance.
Must have strong critical thinking and problem-solving skills.
Must be able to work within a scientific facility under stringent timelines.
Proficient in Microsoft Office Word, Excel, and PowerPoint.
Ability to interact effectively and respectfully with a diverse and international population.
Ability to communicate effectively.
Ability to operate a computer effectively.
Ability to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential.
Must produce REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory.
Subject to restrictions related to participation in Foreign Government Talent Recruitment Programs.

Skills

Procurement
Contract Management
Negotiation
Leadership
Team Management
Cost Analysis
Price Analysis
Federal Acquisition Regulations (FAR)
Service Contract Act
EEO Compliance
Buy American Act
Small Business Subcontracting
Certificates of Cost and Pricing Data
Microsoft Office Suite (Word, Excel, PowerPoint)
Critical Thinking
Problem-Solving
PeopleSoft (Preferred)
Government Procurement Practices (Preferred)

Location

Remote (possibility for non-local candidates)
Onsite (for interviews if not local)

Work Type

Full-time
Hybrid (potential for remote)

Experience Level

6+ years of directly related experience
2+ years of supervisory/management experience

Education Level

Bachelor's degree in a business-related discipline
Master's degree in business (Preferred)
Certified Procurement Professional (CPP) or similar certification (Preferred)

Salary/Compensations

$128,900 - $213,950 / year

Benefits

Comprehensive employee benefits program

About the Company

Brookhaven National Laboratory (BNL) delivers discovery science and transformative technology to power and secure the nation’s future.
BNL is a multidisciplinary laboratory with a history of pioneering research.
The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science.
Brookhaven Science Associates (BSA), a partnership between Battelle and The Research Foundation for the State University of New York, operates and manages the Laboratory for DOE.
BSA offers careers that leverage the skills and unique experience of veterans and active military members.

Equal Opportunity

Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled.
We are committed to fostering a respectful and collaborative environment.
We consider all qualified applicants without regard to any characteristic protected by law.
All qualified individuals are encouraged to apply.
We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
VEVRAA Federal Contractor.