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About the Role

Assist in the management, coordination, and execution of Athletic Department's Game Operations and administrative support for assigned sports programs.

Responsibilities

Serve as the primary game operations contact for Track and Field and other assigned sports programs and sporting events.
Serve as Director of Texas Relays and Track and Field; and main point of contact for UIL High School Track and Field Championships.
Ensure all game operations and related facility logistics are effectively scheduled, coordinated, managed and operated within allocated budgets.
Assist with event staffing, including staffing policies, training and ensuring best practices are executed regarding game operations.
Assist with the coordination and distribution of all aspects and logistics of home and visiting teams; fans, guests and dignitaries for assigned sports programs.
Assist Game Operations and Special Events teams with various game operations and internal and external events.
Support the coordination, scheduling, set-up and takedown of Athletics Department game operations and special events as assigned.
Maintain effective and positive working relationships with key stakeholders including Athletics Director Office, Facilities, IT, Business Office, HR, External Affairs, Sports Administration, and Sports Medicine teams.
Collaborate with External Affairs, Fan Services and Game Operations leadership and teams to ensure the Texas Fan-first philosophy is prioritized and effectively implemented.
Assist with ensuring a safe, secure and enjoyable environment for all sports programs and events by adhering to safety, security and emergency management protocols.
Actively participate and assist in coordinating regular and ongoing game operation meetings with assigned sports and stakeholders.
Assist with the coordination and distribution of game day credentials in accordance with Texas Athletics policies and procedures.
Identify, recommend and implement policies and procedures for improved efficiencies and outcomes in all areas related to game operations.
Assist in the coordination and execution of assigned sport programs and special events, including Football, Red River Showdown and Conference, NCAA, UIL championship games and events.
Consistently exemplify the core values and quality service standards of Texas Athletics.
Act ethically and proactively seek guidance when unsure of applicable laws, rules, or policies.
Actively participate in assigned education and training programs.
Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body.
Annually obtain prior written approval and report all outside activities and outside income.
Report knowledge of, or reasonable cause to believe, violation(s) of laws, policies, rules, or regulations to IA ARMCS or IA HR.
Fully cooperate with any investigation by providing complete and accurate information when requested.
As a Non-Confidential Employee, report incidents of prohibited conduct to the University’s Title IX Coordinator or Deputy Title IX Coordinator.
Perform other related functions as assigned.

Requirements

Bachelor's degree in a related field.
Three years of responsible level experience in program administration or program coordination.
Relevant education and experience may be substituted as appropriate.
Class "C" operator's driver's license.
Provide a current three year driving record from the current state of residence.
Obtain a Texas driver's license within 30 days of becoming a Texas resident (if not currently a Texas resident).
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Complete the federal Employment Eligibility Verification I-9 form.
Present acceptable and original documents to prove identity and authorization to work in the United States.
Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws.
Prohibition of sports wagering activities as prohibited by NCAA rules and state law.
Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR.
Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation.
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

Skills

Game operations
Event management
Facility logistics
Budget management
Staff training
Stakeholder relations
Collaboration
Communication
Safety protocols
Security protocols
Emergency management
Credential distribution
Policy implementation
Event coordination
Ethical conduct
Sports wagering compliance
Title IX compliance
Clery Act compliance

Location

AUSTIN, TX

Work Type

On-site
Full-time

Experience Level

3 years of responsible level experience in program administration or program coordination
5 years of responsible level experience in program administration or program coordination (Preferred)

Education Level

Bachelor's degree in a related field

Salary/Compensations

OPEN

Benefits

Teacher Retirement System of Texas (TRS) retirement plan eligibility (if position is at least 20 hours per week and at least 135 days in length)

About the Company

The University of Texas at Austin is an equal opportunity/affirmative action employer.
The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
The University of Texas at Austin uses E-Verify to check the work authorization of all new hires.

Equal Opportunity

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.