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About the Role

Wells Fargo is seeking a seasoned Executive Specialist to support the Chief Financial Officer (CFO) for the WIM organization. This role serves as a visible, trusted extension of the WIM CFO and the team, requiring flawless execution, sound judgment, executive presence, and the ability to build durable relationships across the enterprise.

Responsibilities

Actively steward executive calendars, making daily prioritization calls, defending focus time, identifying and resolving conflicts, and consolidating or declining meetings.
Maintain a rolling forward view of the calendar anchored to business cadences.
Anticipate and execute needs by pre-staging materials, confirming travel logistics, and chasing follow-up items to closure.
Surface risks before they become problems.
Build and maintain a trusted network across the enterprise, developing deep working relationships with key stakeholders.
Serve as a credible, low friction point of contact who resolves issues through relationships.
Bring executive presence and polish to the executive floor with polished communication and a professional demeanor.
Hold confidential information at the highest level with discretion and professionalism.
Coordinate and manage domestic and international travel, including booking, updates, and itinerary changes.
Prepare, create, update, and proof executive-level reports and written communications.
Participate in select meetings to capture, track, and follow up on action items.
Establish, implement, and continuously improve office procedures, controls, processes, and tools.
Present recommendations for resolving complex situations and exercise independent judgment.
Collaborate closely with peers, colleagues, managers, and key internal and external stakeholders.
Track, submit, review, and facilitate approval of expenses for the executives and their direct reports.
Serve as a proxy and point of coordination for employee management systems and tools.
Coordinate full-cycle hiring logistics for the executives’ organizations.
Manage inbound phone calls, correspondence, and stakeholder inquiries.
Lead and support ad hoc projects and assignments, including offsite planning, town halls, team events, and recognition moments.

Requirements

2+ years of Executive Administration experience, or equivalent demonstrated through work experience, training, military experience, or education.

Skills

Extensive experience supporting C-suite or direct C-1 executives in a large, complex, regulated organization (financial services strongly preferred).
Demonstrated experience as the primary Executive Assistant to more than one executive simultaneously.
Proven ability to handle highly confidential information with discretion, diplomacy, and professionalism.
Strong organizational, multitasking, and prioritization skills.
Ability to perform effectively in a fast-paced, deadline-driven environment.
Experience supporting executives with frequent board, regulator, and investor-facing commitments.
Demonstrated experience with strategic calendar stewardship, travel coordination, and scheduling of meetings and events at the senior-most levels.
Ability to work independently, anticipate needs, and exercise sound judgment.
Proven track record of multi-year tenure with prior executives.
Demonstrated ability to partner with Chief of Staff or business management functions.
Excellent verbal, written, and interpersonal communication skills.
Advanced Microsoft Office skills, including PowerPoint and Excel.
Proven ability to work effectively across all organizational levels, demonstrating flexibility, collaboration, and adaptability.
Travel reservation and expense reporting experience.
Familiarity with Wells Fargo systems (Concur, Workday, technology access workflows) or comparable enterprise tooling.

Location

30 Hudson Yards, New York, NY

Work Type

Required work location listed above.

Experience Level

2+ years of Executive Administration experience
Extensive experience supporting C-suite or direct C-1 executives
Demonstrated experience as the primary Executive Assistant to more than one executive simultaneously
Proven track record of multi-year tenure with prior executives

Salary/Compensations

$50.00 - $80.77

Benefits

Health benefits
401(k) Plan
Paid time off
Disability benefits
Life insurance, critical illness insurance, and accident insurance
Parental leave
Critical caregiving leave
Discounts and savings
Commuter benefits
Tuition reimbursement
Scholarships for dependent children
Adoption reimbursement

About the Company

Wells Fargo is an equal opportunity employer.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company.
They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions.
There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.