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About the Role
Coffee Project New York is seeking an experienced and detail-oriented Full-Charge Bookkeeper to manage the day-to-day accounting and bookkeeping functions of their growing specialty coffee business.
Responsibilities
- Manage the full cycle of day-to-day bookkeeping and maintain accurate financial records.
- Manage Accounts Payable (AP) and Accounts Receivable (AR), including vendor bills, customer invoices, payments, and collections.
- Perform bank and credit card reconciliations on a regular basis.
- Record and reconcile sales and payment activity from retail locations and other business channels.
- Maintain the general ledger and ensure transactions are properly categorized.
- Prepare and post journal entries and necessary account adjustments.
- Assist with month-end and year-end closing.
- Maintain and reconcile inventory-related accounting records and assist with COGS (Cost of Goods Sold) tracking.
- Assist with payroll processing and payroll-related reconciliations.
- Prepare and maintain records for New York sales tax filings and other applicable tax reporting.
- Reconcile merchant processing and POS transactions with bank deposits.
- Track vendor payments, operating expenses, prepaid expenses, and other balance sheet accounts.
- Prepare monthly financial reports, including Profit & Loss, Balance Sheet, and Cash Flow reports, for management review.
- Maintain organized supporting documentation for all financial transactions.
- Coordinate with external CPA/accountants for tax preparation, year-end closing, and other accounting matters.
- Assist management with budgeting, cash flow monitoring, and other financial analysis as needed.
- Identify discrepancies and proactively resolve accounting or bookkeeping issues.
- Maintain accurate records across multiple locations and business operations.
Requirements
- 3+ years of bookkeeping or accounting experience, preferably in a small to mid-sized business environment.
- Proven experience handling full-charge bookkeeping responsibilities.
- Strong knowledge of AP, AR, general ledger, bank reconciliation, and month-end closing.
- Proficiency with QuickBooks Online or similar accounting software.
- Strong Microsoft Excel or Google Sheets skills.
- Experience with retail, restaurant, café, hospitality, or other multi-location businesses is highly preferred.
- Experience reconciling POS and merchant processing transactions is a plus.
- Familiarity with New York sales tax and payroll processes is preferred.
- Strong attention to detail and ability to maintain accurate financial records.
- Bilingual in English and Chinese is preferred.
- The ideal candidate is a hands-on bookkeeper who is comfortable taking ownership of the company's day-to-day accounting functions.
- This position requires someone who can work independently, keep financial records organized and accurate, identify discrepancies, and provide management with reliable and timely financial information.
- Experience working with a multi-location retail, restaurant, café, or hospitality business will be particularly valuable.
Skills
- Bookkeeping
- Accounting
- Accounts Payable (AP)
- Accounts Receivable (AR)
- General Ledger
- Bank Reconciliation
- Month-End Closing
- QuickBooks Online
- Microsoft Excel
- Google Sheets
- POS reconciliation
- Merchant processing reconciliation
- New York sales tax
- Payroll processing
- Financial reporting
- Budgeting
- Cash flow monitoring
- Financial analysis
Location
- New York
Work Type
- In person
- Full-time
Experience Level
- 3+ years of bookkeeping or accounting experience
Benefits
- Health benefits
- Paid time off
- Paid sick leave
- Paid holidays
- Employee discounts and coffee benefits
- Opportunities for professional growth
- 401(k) matching
About the Company
- Coffee Project New York is a growing specialty coffee company with operations across retail cafés, coffee roasting, wholesale, and coffee education.
- We are committed to quality, hospitality, and building a coffee community that supports everyone throughout the coffee supply chain.
Equal Opportunity
- Coffee Project New York is an equal opportunity employer.