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About the Role
This role provides critical administrative support to Tax partners and leaders across offices, ensuring seamless coordination of communications, schedules, and strategic initiatives. The ideal candidate is highly organized, exercises sound judgment, and thrives in a fast-paced, service-oriented environment.
Responsibilities
- Provide executive support to one or more Tax leaders and coordinate with internal teams, including Billing, Client Delivery, Finance, Growth Enablement, Onboarding, and Resource Management, to drive cross-functional initiatives and projects forward.
- Keep leaders’ complex calendars protected and prioritized by coordinating meetings and scheduling appointments.
- Arrange travel and conference registrations.
- Prepare and edit polished Microsoft Office documents (Excel, Word, PowerPoint) ready for leadership and client use.
- Process time and expense reports accurately and on time.
- Plan and support internal and external meetings and events from start to finish.
- Assist with special projects, ensuring confidentiality and discretion.
Requirements
- High School Diploma/GED required.
- Minimum of 3 years of experience as an Administrative Assistant, supporting Executives or business leaders.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Proficiency in AI productivity tools (e.g., Copilot) to draft, summarize, research, and streamline scheduling and routine tasks.
- Experience with Workday, Egencia, or similar expense and travel platforms.
- Strong organizational skills with the ability to manage multiple tasks and priorities.
- Excellent communication and interpersonal skills.
- Ability to work independently, exercise discretion, and maintain confidentiality.
- Comfortable supporting Executives across multiple time zones and coordinating with onshore and offshore team members.
- Flexible and adaptable in a fast-paced environment.
Skills
- Microsoft Office (Excel, Word, PowerPoint)
- AI productivity tools (e.g., Copilot)
- Workday
- Egencia
- Microsoft Teams
- Outlook
- Calendar management
- Shared-mailbox management
Location
- New York
- San Francisco
- City of Los Angeles
Work Type
- Flexible work arrangements
Experience Level
- Minimum of 3 years of experience
Education Level
- High School Diploma/GED
- Bachelor’s degree preferred
Salary/Compensations
- $38 - $52/ hour
Benefits
- Medical, dental, vision
- Generous PTO plan and paid sick time
- Flexible work arrangements
- 401K with Profit Sharing
- Wellness program
- Generous parental leave
- 11 paid holidays
About the Company
- Armanino is the brand name under which Armanino LLP and Armanino Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with law, regulations, and professional standards.
- Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services.
- Armanino Advisory LLC and its subsidiary entities are not licensed CPA firms.
- We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.
Equal Opportunity
- Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
- In addition to federal law requirements, Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
- This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
- Armanino expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
- Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge.
- For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.
- For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.