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About the Role
Brookhaven National Laboratory (BNL) is seeking an organized and detail-oriented Administrative Assistant to support the Computing and Data Sciences Directorate. This position works with minimal supervision, manages multiple priorities simultaneously, and interacts regularly with internal and external stakeholders, including senior management, collaborators and visitors.
Responsibilities
- Provide comprehensive administrative support to management and department personnel.
- Manage complex calendars, schedule meetings, coordinate agendas, and arrange meeting logistics.
- Coordinate domestic and international travel arrangements and process travel reimbursements.
- Process invoices, expense reports, and other financial documentation using Laboratory business systems.
- Coordinate contract, procurement, and vendor documentation, visitor and guest appointments for workshops, conferences, seminars, and special events.
- Process and manage departmental purchases through multiple procurement channels, ensuring compliance with Laboratory policies and procedures.
- Exercise professionalism and discretion when handling sensitive matters.
Requirements
- Eight years of office administration experience or equivalent.
- Associate or bachelor's degree may substitute for experience at a 2:1 ratio.
- Demonstrated ability to perform complex administrative functions with minimal supervision.
- Strong organizational, planning, and prioritization skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple competing priorities in a dynamic environment.
- Strong attention to detail and commitment to accuracy.
- Ability to maintain confidentiality and exercise sound judgment.
- Ability to establish and maintain productive working relationships across all organizational levels.
- Demonstrated commitment to working safely, acting ethically, and taking personal accountability for operational excellence.
- Must be a U.S. citizen due to required access to the Department of Energy (DOE) Foreign Travel Management System (FTMS).
Skills
- Microsoft Office Suite (Outlook, Workday, Teams)
- Video Conferencing Software
- SharePoint
Location
- Upton, NY
Work Type
- On-site
- Full-time
Experience Level
- 8+ years of experience
Education Level
- Associate's degree or Bachelor's degree
Salary/Compensations
- $68,600 - $99,450 / year
Benefits
- Comprehensive employee benefits program
About the Company
- Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future.
- A multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research.
- Primarily supported by the U.S. Department of Energy’s (DOE) Office of Science.
- Operated and managed by Brookhaven Science Associates (BSA), a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University.
Equal Opportunity
- Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled.
- We are committed to fostering a respectful and collaborative environment that fuels scientific discovery.
- We consider all qualified applicants without regard to any characteristic protected by law.
- All qualified individuals are encouraged to apply.
- We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
- BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs.