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About the Role
Support daily operations by handling administrative, clerical, payroll, recordkeeping, and customer support responsibilities. This role involves close collaboration with management, employees, customers, vendors, and internal departments.
Responsibilities
- Perform clerical and administrative duties to ensure contractual and legal requirements are met.
- Maintain contract files, records, reports, correspondence, and schedules.
- Answer incoming calls and direct them to the appropriate person or department.
- Schedule appointments and meetings for management and assist with meeting preparation.
- Prepare and send emails, correspondence, and other communications.
- Maintain and process accounting, payroll, and personnel information.
- Enter and retrieve data from fleet management information systems.
- Prepare operational data and reports for management and the client.
- Assist with coordinating employee benefits at the contract level.
- Communicate with employees, customers, vendors, management, and other departments.
- Perform additional administrative duties as needed to support location operations.
Requirements
- High school diploma or equivalent required.
- Less than two years of administrative experience required.
- Previous office, administrative, or data-entry experience is a plus.
- Experience with Microsoft Office products preferred.
- Strong written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple responsibilities in a fast-paced environment.
- Ability to reliably work a Monday–Friday split-shift schedule.
- Must be able to move throughout the office and between floors, use standard office equipment, access filing systems and cabinets, and communicate effectively in person and by telephone.
- English proficiency required for all job-related communications.
- Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
- Consideration for employment of qualified applicants with criminal histories consistent with fair chance ordinances.
Skills
- Microsoft Office products
- Written communication
- Verbal communication
- Organizational skills
- Attention to detail
- Time management
- Data entry
Location
- On-site
Work Type
- Split Shift
- Monday-Friday
Experience Level
- Less than two years of administrative experience
Education Level
- High school diploma or equivalent
Salary/Compensations
- $18.50/hour
About the Company
- First Student is a family of over 60,000 employees dedicated to safely transporting over 5 million students and passengers daily.
- Our brands include Transco, Total Transportation, Maggies Paratransit, and GVC II.
- We focus on safety and innovation, developing advanced training and technology in the transportation industry.
- This role is part of First Student.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
- First is also committed to providing a drug-free workplace.
- First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law.
- Philadelphia’s Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.