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About the Role

The Safety and Support Services Assistant provides administrative, operational, and supervisory support for Campus Residences programs and services. This live-in role supports daily operations, assists with student supervision, coordinates projects, ensures policy compliance, and contributes to a safe residential environment. The incumbent will participate in an on-call duty rotation and assist with emergency response.

Responsibilities

Assist with the daily operation and administration of assigned Safety & Support Services programs and facilities.
Coordinate projects, services, inspections, assessments, and operational initiatives.
Maintain records, reports, inventories, databases, and operational documentation.
Monitor compliance with departmental procedures, University policies, and applicable regulations.
Collaborate with campus partners to ensure efficient service delivery and operational effectiveness.
Assist with budget tracking, purchasing, procurement, and financial reconciliation activities.
Analyze operational data and help prepare reports to support assessment and decision-making.
Assist supervisory staff to recruit, hire, train, schedule, supervise, and evaluate student assistants.
Delegate responsibilities and monitor performance for student assistants.
Utilize scheduling and workforce management systems, including Subitup.
Support student development and promote a positive team environment.
Provide high-quality customer service to students, staff, faculty, parents, and campus visitors.
Serve as a resource regarding departmental programs, policies, and procedures.
Coordinate communication and referrals with campus departments and external partners.
Respond to inquiries and resolve operational concerns in a timely and professional manner.
Assist supervisory staff to interpret, apply, and enforce University and Campus Residences policies.
Participate in conducting hearings as assigned.
Assist with policy education and compliance initiatives.
Support risk management, safety, and operational compliance efforts.
Participate in the live-in duty rotation.
Respond to emergencies, critical incidents, and facility-related concerns as needed.
Assist with continuity of operations and emergency preparedness initiatives.
Support campus-wide events, including Opening Week, Homecoming, Admitted Students Day, and other university traditions.
Maintain assigned on-campus residence as primary residence.
Maintain a consistent and visible campus presence.
Assist during emergencies and critical incidents, including off-hours as needed.
Assist with the coordination of extended absences with supervisory staff.
Participate in opportunities that promote learning, growth, and development.
Contribute to the Division of Student Affairs and Stony Brook University by attending and/or supporting events, activities, and programs.
Perform other duties or projects as assigned.

Requirements

Bachelor’s degree (foreign equivalent or higher).
Associate’s degree (foreign equivalent or higher) and two (2) years of full-time administrative experience may be considered in lieu of a Bachelor's degree.
Administrative experience (student experience may be considered).
Experience with Microsoft Office Suite and/or Google Workspace.
Customer service experience.
Must possess, maintain, and keep a valid NYS Driver’s License.
Must have a motor vehicle record free from major violations or a pattern of repeat violations.
Out-of-State Applicants: Must provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of start date.
Resume/CV and cover letter should be included with the online application.

Skills

Microsoft Office Suite
Google Workspace
Customer service
Administrative support
Operational support
Supervisory support
Emergency response
Crisis management
Conflict mediation
Hiring
Training
Supervising student staff
Budget tracking
Purchasing
Procurement
Financial reconciliation
Risk management
Safety
Policy enforcement
Communication
Referrals

Location

On-campus residence

Work Type

Full-time
Live-on appointment
FLSA Non Exempt

Experience Level

Entry level
Two (2) years of full-time administrative experience may be considered

Education Level

Bachelor's degree
Associate's degree

Salary/Compensations

$45,372 + $4,000 Location Pay = $49,372 Total Compensation

Benefits

Eligible for $4,000 UUP annual location pay, paid biweekly.
Opportunities for learning, growth, and development.

About the Company

The Division of Student Affairs is a student-focused organization that aims to empower student success and support personal development.
We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice.
We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage.
We value our internal and external partnerships as vital drivers of the ambitious goals we pursue.
Named one of the “Most Promising Places to Work in Student Affairs” by Diverse Magazine.
Serving a highly diverse student body.
Ranked as the #1 institution in the AAU and #3 of all colleges and universities nationally in fostering student social mobility.
Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.

Equal Opportunity

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.