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About the Role
Supports multi-state, multi-FEIN payroll tax operations in a fast-paced, high-volume environment, helping ensure accurate and timely tax filings, deposits, and reconciliations. Responsibilities include payroll tax compliance support, amendments, year-end processing, W-2/W-2c preparation, and audit support. This temporary role reports to the Manager, Payroll Tax.
Responsibilities
- Support payroll tax compliance across multiple states, localities, and FEINs, ensuring accurate and timely filings, deposits, and reconciliations.
- Process payroll tax amendments and respond to agency notices, partnering with ADP SmartCompliance and the team.
- Assist with year-end payroll tax processing, including W-2 and W-2c preparation, review, and distribution.
- Stay informed on federal, state, and local payroll tax laws and regulations, and flag changes to the team.
- Reconcile payroll tax liabilities, deposits, and filings across FEINs and jurisdictions.
- Partner with HRIS/Payroll teams on Oracle HCM to ensure accurate tax setup and employee tax profiles.
- Use Excel (VLOOKUP, pivot tables) to analyze payroll tax data, identify discrepancies, and support resolution.
- Use AI tools to streamline payroll tax research, reconciliation, and reporting.
- Manage multiple tasks and deadlines in a fast-paced, high-volume environment while maintaining accuracy.
- Support internal and external payroll tax audits.
- Communicate with internal stakeholders and external tax agencies/vendors to resolve payroll tax issues.
- Research payroll tax discrepancies to identify root causes and escalate risks.
- Assist with special projects such as tax jurisdiction setup, system testing, and process improvement.
- Partner with ADP SmartCompliance to research, respond to, and resolve payroll tax agency notices and inquiries within required deadlines.
Requirements
- College degree preferred.
- 1–3 years of payroll tax experience, ideally multi-state, in a fast-paced environment.
- Exposure to year-end payroll tax processing, including W-2 and W-2c preparation.
- Experience with ADP SmartCompliance and payroll tax amendments preferred.
- Experience with Oracle HCM or a similar payroll system preferred.
- Working knowledge of federal, state, and local payroll tax laws and regulations.
- Intermediate to advanced Excel skills, including VLOOKUP and pivot tables.
- Familiarity with or interest in using AI tools to support payroll tax analysis and efficiency.
- Multi-FEIN, M&A, or Canadian payroll tax experience a plus.
- Strong analytical, problem-solving, and organizational skills.
- Ability to deliver results in a fast-paced environment with strong attention to detail.
- Self-motivated, able to work independently and learn quickly.
- Strong verbal and written communication skills and ability to collaborate across teams and vendors.
- Professional, dependable, and able to maintain confidential information.
- APA Certification (CPP) is a plus.
Skills
- Excel (VLOOKUP, pivot tables)
- AI tools
- ADP SmartCompliance
- Oracle HCM
- Payroll tax analysis
- Problem-solving
- Organizational skills
- Attention to detail
- Communication skills
- Collaboration
Work Type
- Temporary
Experience Level
- 1-3 years
Education Level
- College degree preferred
Salary/Compensations
- $24—$32 USD
Benefits
- For information about our benefits, please visit https://benefitsatfanatics.com/
About the Company
- Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet.
- Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform.
- Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores.
- Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.
Equal Opportunity
- Fanatics will never ask candidates for money, banking information, or other sensitive personal information as part of the interview process. If you receive a suspicious message claiming to be from Fanatics recruiting, please do not respond and report it here.