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About the Role
The Office Assistant & Driver supports facility maintenance functions and company fleet, cleaning tasks, assists with internal moves and supports mailroom staff, and other projects. This role is crucial for maintaining the efficient operations of the company's facilities and fleet.
Responsibilities
- Acts as a primary driver for company vehicles on an as-needed basis, including driving to and from events.
- Schedules and performs routine maintenance of company vehicles, including car washes, oil changes, repairs, and inspections.
- Partners with team members to ensure completion of routine daily office operations.
- Undertakes a variety of facility maintenance tasks, such as restocking pantries, cleaning pantries, appliances, spills, and workstations.
- Assists with office food deliveries, event setup, and post-event cleaning and trash removal.
- Assists with cleaning related to internal office moves and setting up workspaces for new hires.
- Contributes to continuous quality, productivity, and a clean office environment.
- Maintains shredders, empties waste shreds, and cleans shredders as needed.
- Assists with mailroom tasks, including organizing and sorting incoming mail and packages, and forwarding misdirected mail.
- Handles outgoing mail and packages, and arranges for deliveries/collections with carriers like FedEx.
- Ensures prompt interoffice delivery of items and delivers urgent or priority items across departments.
- Maintains a clean and organized mailroom.
- Performs receptionist duties when needed, including answering phone calls and assisting tenant applicants.
- Completes other duties as assigned.
- Proactively anticipates executives’ needs and works independently to make administrative decisions and requests for information.
Requirements
- High school diploma or equivalent.
- 3+ years of experience in an office setting working with a team.
- Valid Driver’s license.
- Ability to effectively use and maintain office and cleaning equipment.
- Experience in cleaning.
- Excellent verbal and written communication skills.
- Time management skills and multitasking abilities.
- Ability to lift up to 25lb and climb a ladder.
- Proficiency with Microsoft Office (Excel, Word, Outlook, Copilot).
- Organizational skills with ability to multitask.
- Problem-solving skills.
- Submission of a cover letter with resume is strongly preferred.
Skills
- Driving
- Vehicle maintenance
- Facility maintenance
- Cleaning
- Office operations
- Mailroom operations
- Receptionist duties
- Microsoft Office Suite (Excel, Word, Outlook, Copilot)
- Communication skills
- Time management
- Multitasking
- Organizational skills
- Problem-solving
Location
- NYC/ Financial District
Work Type
- Full Time
Experience Level
- 3+ years
Education Level
- High school diploma or equivalent
Salary/Compensations
- $60,000 - $70,000
Benefits
- Health Benefits at a reasonable cost
- Dental and Vision Benefits at no cost
- Retirement savings plan with a generous match
- Pension plan
- Paid holiday, vacation, sick time and parental leave
- Professional development opportunities
- Public Service Loan Forgiveness for eligible employees
- Wellness reimbursement
- Back-up Caregiver Benefit
About the Company
- The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation’s largest municipal Housing Finance Agency.
- HDC’s programs support the construction and preservation of multi-family affordable housing in New York City.
Equal Opportunity
- HDC is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
- HDC is committed to the full inclusion of all qualified individuals. As part of this commitment, HDC will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing jobs@NYCHDC.com.