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About the Role
Langan is seeking an Administrative Assistant to join its collaborative team in Austin, TX. This individual will serve a key function in providing administrative support to Principals, Associates, Project Managers and Staff, ensuring successful workflow and accuracy.
Responsibilities
- Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments.
- Hosts and facilitates activities such as team meetings, social gatherings, and conferences.
- Arranges complex and detailed travel plans and itineraries.
- Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned.
- Works on chargeable tasks and ensures proper chargeability numbers are entered and allocated accordingly on weekly timesheets, billing, and invoices.
- Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries.
- Provides administrative support with filing, photocopying, scanning and faxing.
- Composes timely responses to a variety of written inquiries and distributes mailings.
- Composes and edits plans, specs, reports, memorandums and correspondence.
- Prepares printed reports and other duplicated material.
- Maintains corporate contact lists, Outlook contacts, files, databases, records and other documents.
- Creates, edits and/or formats PowerPoint presentations, technical reports and proposals.
- Assists with timely submission of employee timesheets and expense reports.
- Prepares packages to be shipped and delivers packages to on-site mail drop-off locations if necessary.
- Acts as back-up for office services, IT, Marketing and HR to provide coverage when needed.
- Performs other duties as requested.
Requirements
- High School degree required; Bachelor’s degree a plus.
- 2+ years of Administrative Assistant experience, preferably within the Professional Services sector.
- Ability to maintain confidentiality.
- Strong sense of initiative and flexibility.
- Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities.
- Ability to work effectively independently and in a team environment.
Skills
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook
- Excellent communication and interpersonal skills
Location
- Austin, TX
Work Type
- full-time
Experience Level
- 2+ years
Education Level
- High School degree
- Bachelor’s degree
Benefits
- Full-time employment
- Company-paid medical, dental, and vision coverage
- Life insurance
- Short- and long-term disability insurance
- Paid pregnancy disability leave
- 401(k)/Roth with company match
- Paid time off
- Parental leave
- Military leave
- Employee referral bonuses
- Professional license bonuses
- Educational reimbursement
- Employee resource groups
- Flexible work schedules
- Extensive training
- Wellness programs
- Buddy and mentoring programs
About the Company
- Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world.
- Our employees collaborate seamlessly among 50+ offices and gain valuable hands-on experience that fosters career growth.
- Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.
- Consistently ranked among the top ten “Best Firms to Work For” and Engineering News-Record’s top 50 firms worldwide, Langan attracts and retains the best talent in the industry.
- Employees thrive at Langan, a firm that fosters an inclusive and supportive work environment for all; prioritizes wellbeing, health, and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon-neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions.
Equal Opportunity
- Langan is committed to providing equal employment opportunities to all qualified applicants and employees, including individuals with disabilities and protected veterans.
- We believe that an inclusive workplace is essential for the well-being and success of our employees.