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About the Role
WithCoverage is seeking a Workplace Experience Coordinator to manage the day-to-day operations of our New York office, ensuring a positive experience for everyone. This role involves overseeing office logistics, supporting onboarding and offboarding, enhancing candidate experience, and fostering a strong company culture.
Responsibilities
- Manage daily office operations, including building access, deliveries, mail, and front desk.
- Oversee office supplies, snacks, and pantry inventory, including regular restocking.
- Coordinate team meals and catering, ensuring kitchen and common areas are maintained.
- Maintain seating arrangements and assign desks for new hires and visitors.
- Track and manage vendors, recurring orders, and office expenditures against budget.
- Prepare, ship, and track equipment for new and remote employees, managing returns for offboarding.
- Facilitate new hire setup on day one, including desk preparation, office tours, and swag distribution.
- Lead new hire orientation sessions covering company mission, values, benefits, and office procedures.
- Assist with coordinating new hire swag and welcome kits, and the weekly new joiner lunch.
- Support system access setup and other onboarding tasks.
- Greet and assist all visitors, including candidates, clients, partners, and vendors.
- Set up and reset conference rooms for meetings and interviews.
- Ensure in-office interview schedules run efficiently.
- Collaborate with the Recruiting Coordinator to ensure a seamless onsite interview experience.
- Plan and execute in-office events from start to finish, including catering and setup.
- Support the implementation of culture initiatives, such as new hire lunches and team celebrations.
Requirements
- 1–3 years of experience in office coordination, workplace operations, hospitality, front desk, or a similar role.
- Proactive and observant, with a knack for anticipating needs.
- Highly organized with the ability to manage multiple tasks simultaneously.
- Possess warm and polished communication skills.
- Experience with Google Workspace, Slack, and HRIS (Rippling preferred).
- Experience with Greenhouse is a plus.
- Startup or high-growth company experience is a plus.
Skills
- Office Coordination
- Workplace Operations
- Hospitality
- Front Desk Management
- Organization
- Communication
- Google Workspace
- Slack
- HRIS
- Greenhouse
- Event Planning
- Vendor Management
- Onboarding/Offboarding Logistics
Location
- New York, NY
Work Type
- On-site
- Part-time
Experience Level
- 1-3 years
Salary/Compensations
- $32-36/hour
Benefits
- Competitive compensation
- Meaningful equity
- Excellent benefits
- Internal promotion opportunities
- Career growth plans
About the Company
- WithCoverage offers AI-supercharged risk management solutions for high-growth companies.
- We partner with over one thousand leading companies across various industries.
- Our proprietary technology and in-house Agency Management System enable automation and superior service.
- Founded by JD Ross (Opendoor co-founder) and Max Brenner.
- Raised over $43M from prominent investors including Sequoia and Khosla Ventures.
- Our mission is to redefine risk management across the economy.