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About the Role
The Administrative Assistant will support UK-based Partners and Associate Attorneys within Mullen Coughlin's Data Privacy Practice. The role requires close collaboration with both the UK and U.S. teams, serving as part of a cohesive administrative and intake function that supports the firm's international practice.
Responsibilities
- Provide administrative support to UK-based Partners and Associate Attorneys.
- Manage calendars, scheduling, and meeting coordination across multiple time zones.
- Prepare, format, proofread, and distribute legal documents, correspondence, and other materials.
- Maintain electronic filing systems in accordance with firm procedures.
- Assist with communication triage and ensure timely follow-up on attorney and client requests.
- Support client intake, matter management, and case administration processes.
- Coordinate travel arrangements, expense reporting, and other administrative tasks as needed.
- Work collaboratively with the UK and US based administrative and intake teams to provide seamless support across the firm's international practice.
- Handle confidential and sensitive information with professionalism and discretion.
- Support additional projects and operational initiatives assigned.
Requirements
- 4+ years of experience as a Practice Assistant, Legal Secretary, or in a similar legal support role.
- Knowledge of legal terminology, legal documents, and legal processes.
- Strong proficiency with Microsoft Office applications, document management systems, and database software.
- Excellent written and verbal communication skills.
- Strong proofreading and document review abilities.
- Exceptional organizational skills, including filing, communication triage, and proactive calendar management.
- Strong time management skills and the ability to manage competing priorities effectively.
- Ability to work both independently and collaboratively within a team environment.
- Applicant must be currently authorized to work in the United Kingdom.
Skills
- Microsoft Office applications
- Document management systems
- Database software
- Written communication
- Verbal communication
- Proofreading
- Document review
- Organizational skills
- Filing
- Communication triage
- Calendar management
- Time management
- Independent work
- Collaborative work
Location
- London
Work Type
- Full-time
- Hybrid
Experience Level
- 4+ years of experience
Benefits
- Holiday pay
- Paid maternity leave
- Paid paternity leave
- Pension program
About the Company
- Mullen Coughlin is a highly successful, fast-growing, multi-country niche law firm focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigations, single-plaintiff and class action litigation, and compliance.
- Committed to rapid incident response for incoming client calls, we thrive in a high-energy, close-knit, and upbeat office culture.
Equal Opportunity
- Mullen Coughlin is an Equal Opportunity Employer and believes in strength in diversity.