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About the Role

The Assistant Director of Asset Management & Capital Lifecycle provides strategic leadership for UCSF Facilities Services' enterprise asset management program, ensuring that infrastructure assets are planned, delivered, maintained, optimized, and renewed through a standardized lifecycle management framework. This position serves as the critical organizational bridge between Capital Planning, Facilities Investment Needs, Integrated Capital Asset Management Program, 15- & 25-Year Renewal, Operations & Maintenance, BOSC, and executive leadership. Leveraging advanced planning and technical knowledge, the Assistant Director leads the development of a data-driven asset management program to improve asset reliability, optimize overall lifecycle costs, mitigate operational risk, and support long-term capital investment decisions.

Responsibilities

Develop and lead UCSF's enterprise Asset Management Program.
Establish governance, policies, standards, and lifecycle procedures aligned with ISO 55001 principles.
Develop long-term asset management strategy aligned with UCSF's strategic goals.
Serve as the executive owner for enterprise Asset Working Group and Asset Governance Committee.
Provide strategic oversight for Facilities Infrastructure (FIN), 15-Year Renewal Program, 25-Year Renewal Program, ICAMP Capital Planning, Deferred Maintenance Programs, Asset Replacement Planning, and Capital Renewal Forecasting.
Ensure capital investments are prioritized using data-driven metrics: asset condition, remaining useful life, criticality, risk, maintenance history, and total cost of ownership (TCO).
Partner with Maintenance & Operations to improve PM compliance, reduce asset downtime, improve asset reliability, and reduce emergency maintenance.
Develop and implement condition assessment programs, and improve work management processes.
Work to standardize operations.
Promote the transition from reactive maintenance toward predictive and reliability-centered maintenance.
Partner with project teams to ensure asset requirements are incorporated during project planning, and commissioning supports operational readiness.
Ensure asset turnover documentation is complete, QA/QC standards are met, and digital asset records are created before occupancy.
Provide leadership and direct supervision to the Asset Management Team, Asset Administrators, and other asset functions.
Coordinate team efforts across Facilities Projects, Planning & Scheduling, and Maintenance Operations.
Develop an enterprise culture centered on asset stewardship, continuous improvement, data-driven decision making, and reliability engineering.
Select, develop, and evaluate staff with the goal of creating a motivational work environment.
Assumes full responsibility for staffing, training, development, discipline, budgets, costs and human resource-related activities pertaining to department staff members.
Supervises, selects, develops, and evaluates staff.

Requirements

Bachelor's degree in Planning, Facilities, Business or related area and 7-10 years relevant experience, or an equivalent combination of education and experience.
Minimum three years of supervisory experience in a complex organization.
Strong skills in verbal and written communications.
Experience and knowledge to inspect construction in progress (general and specialty structures)and read, sketch and interpret plans and specifications.
Broad knowledge in the areas of facilities management, space planning and allocation, security, fire and safety and emergency preparedness.
Advanced knowledge and skill regarding specialized research needs in planning and advanced skill to effectively translate needs to professional architects and engineers.
Experience leading multidisciplinary teams and coordinating across diverse functional units.
Demonstrated experience implementing or managing enterprise asset management systems (e.g., IBM Maximo, TRIRIGA, or equivalent).
Solid experience working on construction contracts, Facilities equipment procurement, and vendor/contractor negotiations.
Thorough knowledge associated with overseeing the full range of facilities renovation work.
Direct experience with IBM Maximo Application Suite (Maximo Manage, Maximo Health, Maximo Mobile, MREF), TRIRIGA / ICAMP, and Building Automation Systems.
Strong skills to facilitate and collaborate with various internal and external constituencies on short- and long-term facilities planning and management.
Strong analytical, research and report preparation skills to meet regulatory and budgetary reporting requirements.
Strong skills in leadership, motivation of staff and team-building.
Strong skills in management, regulatory compliance and operations planning.
Knowledge of architectural, engineering and building systems concepts.

Skills

IBM Maximo Manage
MREF
ICAMP/TRIRIGA
Building Management Systems (BMS)
IBM Maximo Application Suite
ISO 55001 principles
Data-driven metrics
Asset condition assessment
Reliability-centered maintenance
Predictive maintenance
Commissioning
QA/QC standards
Digital asset records
Asset stewardship
Continuous improvement
Data-driven decision making
Reliability engineering
Staff development
Budget management
Human resource management
LEED GA
Certified Reliability Leader (CRL)
Certified Maintenance & Reliability Professional (CMRP)
ISO 55001 Asset Management
Project Management Professional (PMP)

Location

UCSF

Work Type

Full-time

Experience Level

7-10 years relevant experience
Minimum three years of supervisory experience

Education Level

Bachelor's degree in Planning, Facilities, Business or related area

About the Company

The UCSF Facilities Services Department (FS) is committed to creating an exceptional campus physical environment to support the research, teaching, health care and community service mission of the University.
FS employs over 400 professional staff and acts as steward for over $90 million in operating funds to achieve its goals in operating and maintaining the UCSF campus environment.
Located in the Campus Life Services organization, FS is organized into five distinct units: (1) Facilities Operations, (2) Business and Operations Center, (3) Facilities Projects, (4) General Services and (5) Energy and Utilities.
FS participates in system-wide Principles of Community and all FS leaders are expected to create a fair, equitable, safe and supportive work environment where everyone can do their best work.
FS leaders have a shared accountability for the overall success of the operation and the creation of a high-performance work environment.
We value innovation and creative problem solving, diligent execution and follow through, inspiring leadership that engages diverse employees and a strong results orientation.

Equal Opportunity

FS participates in system-wide Principles of Community and all FS leaders are expected to create a fair, equitable, safe and supportive work environment where everyone can do their best work.