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About the Role
Sinai Health is seeking a Medical Secretary for Obstetrics and Gynaecology at Mount Sinai Hospital to provide administrative and secretarial support. The role requires an interest in trauma-informed care and supporting patient populations.
Responsibilities
- Co-ordinate meetings and maintain physician schedules.
- Intake patients into the system and prepare patient records.
- Prepare and maintain clinic and consultation rooms with necessary equipment and supplies.
- Act as a chaperone/assistant for physical examinations and procedures.
- Input clinic billings and prepare invoicing and remittance reports.
- Conduct follow-up reconciliation of outstanding OHIP billing.
- Book student seminars, clinical teachings, and observer status.
- Coordinate meetings with mentored students and forward evaluations.
- Book patient follow-up and new patient appointments, arranging interpreters as needed.
- Flag abnormal and urgent results for physician review and patient follow-up.
- Coordinate pre-op appointments.
- Input OR booking requests and update OR/EOPS patient waiting list.
- Prepare new patient and OR packages.
- Prepare daily clinic lists and weekly physician calendars.
- Register patients with correct HCN into the Billing/Scheduling System (Accuro).
- Evaluate daily mail and faxes.
- Answer telephones, retrieve voicemails, and return calls promptly.
- Respond to internal and external inquiries and direct calls appropriately.
- Arrange CT scans, ultrasounds, and other requested tests.
- Maintain consultation room supplies and order office stationery.
- Assist with research grant preparation, manuscripts, and abstracts.
- Maintain CVs and prepare annual Academic Activity Reports.
- Type draft medical/legal patient-related and personal correspondence.
- Perform other duties consistent with the job classification.
Requirements
- Successful completion of a college diploma preferably in Office Administration or Business Administration.
- 2 years of experience in a secretarial role, preferably in a clinic/health environment.
- Proven equivalent and related training and experience may be considered.
Skills
- Proficient in Microsoft Word, Excel, Power Point, Outlook.
- Medical dicta-typing skills.
- Self-directed with the ability to make decisions and exercise good judgment.
- Superior organizational and time management skills with flexibility to adjust to priorities.
- Demonstrated professionalism and ability to work independently.
- Effective verbal and written communication skills.
- Ability to work with a variety of individuals cooperatively, both independently and as part of a team.
- Ability to work accurately and effectively in a fast-paced/stressful environment.
- Demonstrated customer service skills.
- Ability to sensitively communicate with patients/families in vulnerable situations.
- Demonstrated satisfactory work performance and attendance history.
Location
- Mount Sinai Hospital
Work Type
- Temporary Part Time
Experience Level
- 2 years of experience
Education Level
- College diploma in Office Administration or Business Administration
About the Company
- Sinai Health is a leading healthcare provider.