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About the Role
The Department of Medicine is seeking an Academic Appointments & HRIS Assistant to coordinate clinical (MD) faculty appointments and the academic life cycle. This role involves key administrative tasks requiring tact, diplomacy, and meticulous attention to detail in a high-volume environment. Your ability to gather and interpret information will support clinicians, teachers, educators, quality improvers, and researchers.
Responsibilities
- Track applicant files and verify the accuracy and completeness of documents.
- Interpret and apply rules and policies, providing detailed explanations to stakeholders.
- Support senior-level committees, including agendas, minute-taking, and coordinating logistics.
- Coordinate and track endowed chair appointments.
- Proof and post advertisements for faculty positions.
- Process payroll transactions and generate reports.
Requirements
- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three (3) years of relevant experience, preferably in a University or teaching hospital environment.
- Familiarity with the University of Toronto's, Faculty of Medicine's, and affiliated hospital policies and procedures.
- Demonstrated experience interpreting and processing the University’s academic appointments and promotions policies and procedures, and informing senior stakeholders accordingly.
- Demonstrated experience managing databases and generating reports.
- Experience drafting correspondence and working with and supporting committees.
- Experience processing payroll transactions.
- Advanced computer skills, including MS Office Suite.
- Experience working with document management software and the portal.
- Experience with HRIS, Taleo, Laserfiche and FOCUS.
- Exceptional communication (verbal and written), listening, interpersonal and presentation skills.
- Strong organizational skills with a demonstrated ability to set priorities.
- Ability to work in an environment that requires multi-tasking on varied duties, and adaptability.
- Relentless attention to detail and accuracy.
- Strong customer service orientation and ability to interact with people in a tactful, polite, confidential, professional and diplomatic way.
Skills
- MS Office Suite
- Document management software
- HRIS
- Taleo
- Laserfiche
- FOCUS
- Communication
- Listening
- Interpersonal skills
- Presentation skills
- Organizational skills
- Customer service
Location
- St. George (Downtown Toronto)
Work Type
- Full-Time
- Term
Experience Level
- Minimum three (3) years relevant experience
Education Level
- Advanced College Diploma (3 years)
Salary/Compensations
- $75,004 - $95,915
About the Company
- Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
- The Department of Medicine is one of the largest in North America, with 830 full-time faculty members, 1,000 postgraduate trainees, and 20 specialty and sub-specialty divisions located across six fully-affiliated hospitals, four community-affiliated hospitals and more than a dozen additional clinical practice sites.
- We are a powerhouse of medical research, with more than $162-million in annual research funding.
Equal Opportunity
- Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.