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About the Role
The GENERAL ADMINISTRATIVE ASSISTANT II exercises judgment and independence in the performance of secretarial activities.
Responsibilities
- Utilize knowledge of medical terminology and advanced functions to provide word processing/typing services for moderate and/or complex documents/materials.
- Perform reception responsibilities.
- Maintain written and/or electronic calendar/schedule.
- Administer and monitor billing procedures and departmental budgeting records.
- Ensure efficient operation of the office within the scope of authority.
- Modify and maintain electronic and paper information filing/retrieval methods, systems and/or formats.
- Provide functional supervision to lower classified clerical position(s).
- Perform clerical support functions.
- Perform cross-functional responsibilities as required.
- Perform other duties consistent with the job classification.
Requirements
- Completion of Grade XII or recognized equivalent.
- Completion of a post-secondary office administration program at the diploma level or equivalent.
- Three (3) years of related administrative support experience.
- Previous on-the-job computer/word-processing, database, and spreadsheet software experience.
- Previous supervisory experience preferred.
- Experience working in a health care environment is an asset.
- Very good organizational and time management skills.
- Very good interpersonal and customer service skills.
- Very good verbal and written communications skills.
- Good knowledge of health care, organizational/office practices, procedures, and standards.
- Ability to produce high-quality work in accordance with Hospital standards.
- Ability to maintain confidentiality.
- Ability to work well under pressure and use good judgment in assessing difficult situations.
- Knowledge of medical terminology is an asset.
Skills
- Medical terminology
- Advanced functions
- Word processing
- Typing
- Microsoft Office environment
- Computer
- Database
- Spreadsheet software
- Organizational skills
- Time management skills
- Interpersonal skills
- Customer service skills
- Verbal communication skills
- Written communication skills
- Health care practices
- Organizational practices
- Office practices
- Confidentiality
Location
- Toronto Western Hospital
Work Type
- Permanent Full-Time
Experience Level
- Three (3) years related administrative support experience
- Previous supervisory experience preferred
Education Level
- Grade XII or recognized equivalent
- Post-secondary office administration program at the diploma level or equivalent
Salary/Compensations
- $26.14 to $32.67 per hour
Benefits
- Competitive offer packages
- Member of the Healthcare of Ontario Pension Plan (HOOPP)
- Close access to Transit and UHN shuttle service
- Flexible work environment
- Opportunities for development and promotions
- Multiple corporate discounts (travel, restaurants, parking, phone plans, auto insurance)
- On-site gyms
About the Company
- UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital.
- With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre.
- As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.
- UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine.
- UHN is a research hospital affiliated with the University of Toronto.
- UHN’s vision is to build A Healthier World.
Equal Opportunity
- UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace.
- Requests for accommodation can be made at any stage of the recruitment process.
- Applicants need to make their requirements known.