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About the Role
Camelot is seeking a Property Assistant to provide day-to-day support for property management operations, tenant relations, vendor management, and accounting processes. This role serves as the operational hub, handling work order requests, coordinating services, maintaining records, and ensuring all parties have necessary information and support.
Responsibilities
- Support day-to-day client property management operations to ensure the client property is maintained to a high standard.
- Conduct client property inspections, document findings, and follow up on issues identified during inspections.
- Respond to incoming work order requests in a timely, professional manner, keeping requesters informed of status.
- Submit work orders accurately and completely, and track them through to completion.
- Prepare and process requisitions and purchase orders (POs) in accordance with company/client procedures.
- Complete credit card reconciliations, ensuring charges are supported, coded correctly, and submitted on schedule.
- Support budget allocation by tracking costs against the correct budget lines and flagging variances.
- Review and action the weekly report on open purchase orders — following up on outstanding items, closing completed POs, and escalating aged or blocked items.
- Serve as a liaison with client tenants for site service needs, responding promptly and coordinating resolution.
- Support badging requests, including intake, processing, and coordination with client tenants and site security as applicable.
- Coordinate client tenant events, including planning support, communications, scheduling, and day-of logistics.
- Track certificates of insurance (COIs) and vendor compliance, requesting updated documents before expirations lapse.
- Initiate contract renewals and track renewal timelines so services continue without interruption.
- Draft agreements and renewals for review and approval.
- Coordinate vendors for scheduled and ad hoc work, including scheduling, site access, and follow-up on deliverables.
- Update internal trackers and folders, keeping records accurate, organized, and easy to retrieve.
- Maintain the internal operations calendar, including inspections, vendor visits, events, and key deadlines.
- Take notes for meetings, capturing decisions, action items, owners, and due dates, and distribute them as directed.
Requirements
- Strong organizational skills and attention to detail, particularly with financial, compliance, and tracking documents.
- Clear, professional written and verbal communication skills for working with tenants, vendors, and internal teams.
- Ability to prioritize and manage multiple requests at once in a fast-paced, service-oriented environment.
- Proficiency with standard office software, including email, spreadsheets, calendars, and document management tools.
- A customer-service mindset, sound judgment, and discretion when handling tenant, vendor, and financial information.
Skills
- Property management systems experience is a plus.
- Work order systems experience is a plus.
- Purchasing systems experience is a plus.
Experience Level
- Experience in property management, facilities, operations, or administrative support is preferred.
About the Company
- Camelot is looking for a Property Assistant who will provide day-to-day support for our client’s property management operations, tenant relations, vendor management, and accounting processes.