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About the Role
Our Administrative Assistant helps keep Day Habilitation Services organized and running smoothly. Supporting Day Habilitation leadership, you'll coordinate meetings, maintain records, prepare documents, and follow through on the details that keep programs moving. Your work helps our teams stay focused on supporting People with intellectual and developmental disabilities to lead meaningful lives.
Responsibilities
- Prepare correspondence, reports, and meeting minutes.
- Schedule appointments and meetings.
- Follow up on outstanding items.
- Maintain confidential files.
- Review administrative documents, including time sheets, purchase requisitions, leave requests, and travel vouchers.
- Order and track supplies and equipment.
- Communicate with agency departments and outside contacts.
- Help resolve administrative concerns.
- Support incident-reporting documentation and respite services through scheduling, record preparation, and service tracking.
Requirements
- High school diploma or GED required.
- At least three years of related experience as a secretary or administrative assistant required.
- Proficiency in word processing, data entry, and general computer applications.
- Strong attention to detail, interpersonal skills, and the ability to manage competing priorities while handling sensitive information confidentially.
Skills
- Word processing
- Data entry
- General computer applications
- Attention to detail
- Interpersonal skills
- Managing competing priorities
- Handling sensitive information confidentially
Location
- Lexington
Work Type
- Full-time
- Monday–Friday schedule
Experience Level
- 3+ years
Education Level
- High school diploma or GED
- Additional education in office administration, secretarial sciences, or business administration preferred
About the Company
- Every role at Lexington contributes to the support we provide.
- As an Administrative Assistant, you'll be someone Day Habilitation teams count on for accurate information, clear communication, and follow-through.
- If you enjoy helping others, keeping things organized, and being part of a team with a shared purpose, we'd love to hear from you.
- We hope you will join us in making a difference.
Equal Opportunity
- The Arc Lexington provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, national origin, age, physical or mental disability, genetic information, predisposition or carrier status, marital status, military or veteran status or any other status protected by applicable laws ("each a "Protected Characteristic"). This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.