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About the Role

The Legal Department Assistant will provide administrative and operational support for ISLG’s Legal Department, which supports ISLG’s mission by providing legal support across all aspects of ISLG’s work. This role offers the opportunity to gain exposure to non-profit organizations and government agencies, public-sector partnerships, research and policy work, and legal operations.

Responsibilities

• Track and manage contract workflows, including obtaining status updates from RFCUNY, updating contract tracking software, and providing updates to relevant parties.
• Liaise with the Administration team, ISLG staff, and external partners on contracting-related items.
• Support contracting processes, including reviewing contract materials, performing Word processing activities, compiling signature pages, and proofreading.
• Coordinate, schedule, and support meetings, including virtual and in-person formats.
• Maintain and organize documentation such as draft and executed contracts, templates, and project-specific documents.
• Distribute executed contracts to project teams, external partners, RFCUNY, and CUNY as needed.
• Provide administrative support for projects, including collecting and preparing required documents and compiling application materials.
• Provide other administrative support as needed.
• Perform other duties as assigned.

Requirements

• Three or more years of administrative experience.
• One or more years of legal experience is preferred.
• Computer literacy is required.
• Knowledge of Microsoft Office applications (Outlook, Word, and Excel) is required.
• Experience with Docusign and Adobe Acrobat is preferred.
• Exceptional communications skills, interpersonal skills, organizational skills, sound judgement and discretion.
• Attention to detail, including preparing and proofreading documents and identifying issues.
• Ability to prioritize, meet deadlines, and balance individual and team responsibilities with accuracy.
• Ability to maintain professional working relationships with staff and external partners at all levels.
• Ability to conduct internet searches, public database searches, and limited legal research.
• Experience in an office or customer service environment preferred.
• Flexibility.
• Personal experience relevant to the mission of the organization is optional but a plus.

Skills

• Microsoft Office Suite (Outlook, Word, Excel)
• Docusign
• Adobe Acrobat
• Contract management
• Administrative support
• Communication
• Interpersonal skills
• Organization
• Judgement
• Discretion
• Attention to detail
• Prioritization
• Time management
• Internet research
• Public database research
• Legal research

Location

• New York City

Work Type

• Hybrid
• Temporary

Experience Level

• Three or more years of administrative experience
• One or more years of legal experience preferred

Education Level

• High School Diploma/GED required

Salary/Compensations

• $32 to $38 per hour

Benefits

• RFCUNY Employee Benefits and Accruals

About the Company

• The Research Foundation of The City University of New York (RFCUNY) provides services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.
• The Institute for State & Local Governance (ISLG) at CUNY is a public sector consultancy that partners with governments and community organizations to build effective policies and practices, balance budgets, and develop leadership skills and institutional capacity.
• ISLG's team holds expansive technical expertise in research and analysis, leadership education, and program design and implementation, with subject-matter knowledge in municipal and state finance, criminal legal systems, education, public health, and social work.
• ISLG strives to foster an office environment that welcomes and respects different perspectives, backgrounds, and life experiences, and is working towards recruiting and retaining a diverse staff.

Equal Opportunity

• The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer.
• It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.