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About the Role
The Events Manager supports the planning, coordination, and execution of educational programs and events for the Educational Theatre Association (EdTA), including the International Thespian Festival (ITF), Theatre Education Conference (TEC), and Leadership Summit. This role also manages the Chapter Select program and coordinates the college auditions program at ITF.
Responsibilities
- Manage the Chapter Select program from page to stage, coordinating timelines, production logistics, communications, rehearsals, and performance execution.
- Coordinate the college auditions program at the International Thespian Festival, including scheduling, participant communications, space assignments, and on-site logistics.
- Assist the Director of Events with the coordination and execution of the MainStage program at ITF.
- Coordinate with participating schools, production personnel, venues, vendors, and internal staff to support successful program delivery.
- Maintain production schedules, task lists, program documentation, and logistical plans.
- Monitor program deadlines and follow up with stakeholders to ensure timely completion of required materials, information, and arrangements.
- Identify and resolve routine logistical challenges, escalating more complex issues to the Director of Events as appropriate.
- Coordinate staff meals during EdTA events, including scheduling, meal logistics, vendor communications, dietary accommodations, and staff communications.
- Coordinate guest services and food and beverage logistics for Thespys and Educational Theatre Foundation events.
- Communicate with venues, caterers, and vendors to confirm arrangements and address operational needs.
- Assist with event setup, scheduling, supplies, signage, and other logistical requirements.
- Provide on-site support during events to ensure a welcoming, organized, and positive experience for attendees, staff, and participants.
- Respond to event-related questions and troubleshoot logistical issues as they arise.
- Coordinate logistics and communications for the ITF safety team.
- Assist with scheduling, information distribution, and the organization of safety-related materials and procedures.
- Serve as a coordination point for the safety team during assigned events.
- Communicate operational concerns to the Director of Events and appropriate venue or safety personnel.
- Support the implementation of established event safety procedures and emergency protocols.
- Coordinate the collection and organization of data for assigned programs and events.
- Prepare pre and post-event reports summarizing participation, program needs and outcomes, operational observations, and opportunities for growth.
- Maintain accurate records, schedules, documentation, and program files.
- Use Microsoft Excel and other Microsoft Office applications to track information, organize data, and prepare reports.
- Assist with event logistics, scheduling, and information management using EdTA’s event management systems.
- Identify opportunities to improve administrative processes, documentation, and event coordination.
- Work closely with the Director of Events and other EdTA staff to coordinate program needs and event priorities.
- Communicate professionally and consistently with colleagues, vendors, participants, and external partners.
- Provide logistical support for additional EdTA programs and events as assigned.
- Contribute to a collaborative, service-oriented team environment.
- Perform other related duties in support of the Education Department.
Requirements
- Minimum of five years of professional experience in event coordination, stage management, theatrical production, line producing, hospitality, or a related field.
- Experience coordinating projects, productions, or events with multiple timelines, stakeholders, and logistical requirements.
- Experience in hospitality, guest services, food and beverage operations, or a comparable service-oriented environment.
- Valid Driver's License
- Strong organizational skills and attention to detail.
- Ability to execute CPR and render First-Aid to attendees.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Excellent written and verbal communication skills.
- Ability to manage multiple assignments, meet deadlines, and adapt to changing priorities.
- Strong interpersonal skills and the ability to work collaboratively with staff, vendors, students, educators, and other stakeholders.
- Practical problem-solving skills and sound judgment in a fast-paced environment.
- Ability to travel and work extended or irregular hours, including evenings and weekends, during major events.
Skills
- Event production
- Stage management
- Line producing
- Hospitality
- Microsoft Office (Excel, Word, Outlook)
- Event management software
- Registration platforms
- Scheduling tools
- Theatrical productions
- Auditions
- Festivals
- Conferences
- Educational events
- Catering coordination
- Staff meal coordination
- Hospitality services coordination
- Food and beverage arrangements
- Event safety procedures
- Event personnel coordination
- Event data collection
- Event reporting
- Bilingual proficiency (English and Spanish)
- Working with students
- Working with educators
- Working with arts organizations
- Working with nonprofit organizations
Location
- U.S.
Work Type
- Remote
- Full-time
Experience Level
- Minimum of five years of professional experience
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
About the Company
- The Educational Theatre Association (EdTA) is an organization that supports educational theatre.
Equal Opportunity
- EdTA is proudly an equal opportunity employer. We highly encourage and welcome people of all backgrounds to apply for this position.