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About the Role

The Legal Recruiting Onboarding & Operations Coordinator manages the full onboarding lifecycle for incoming legal hires, ensuring a smooth and engaging transition. This role also supports the operational needs of the Legal Recruiting team, requiring sound judgment, confidentiality, and professionalism.

Responsibilities

Prepare and distribute offer documentation, onboarding packets, and new hire paperwork.
Initiate, coordinate, and monitor conflicts checking to ensure clearance prior to start date.
Verify bar admissions, good standing, and licensing status, tracking pending admissions and deadlines.
Coordinate background check and start date with Human Resources.
Serve as the primary point of contact for new hires from offer acceptance through their first 90 days.
Liaise with Business Services teams to provide necessary information for timely and efficient onboarding.
Arrange introductions and schedule meetings with practice group leaders, firm leadership, mentors, and key administrative contacts.
Facilitate the transition of client files and matters for lateral attorneys.
Support summer associate and incoming first-year associate programs, including orientation logistics.
Coordinate orientation logistics across offices, including reserving conference rooms and arranging travel.
Coordinate partner integration check-ins and new partner welcome gifts and related logistics.
Continuously evaluate processes within the Legal Recruiting team for enhancement and improvement opportunities.
Develop strategy for new processes or initiatives within the team and in collaboration with other Business Services teams.
Coordinate with Legal Recruiting team members to ensure accurate data entry and compliance with data management requests.
Review and maintain Legal Recruiting iManage workspaces and foleyNET pages for consistency and accuracy.
Serve as department’s primary liaison for applicant tracking system usage and updates, providing credentials and scheduling trainings.
Collaborate with the CGLRO to develop, implement, and track the annual recruiting budget.
Process and reconcile AMEX expense reports for the Legal Recruiting team.
Monitor Legal Recruiting team organizational memberships, including registration and communications.
Manage search firm agreements and monitor preferred headhunter relationships.
Create and distribute fee agreements and maintain an accurate agency fee agreement tracker.
Manage completion of surveys, awards/rankings, and external profiles.
Assist in coordinating Legal Recruiting team meetings, including preparing agendas and executing action items.
Partner with peer Business Services departments to coordinate initiatives and support business strategy.
Support the team in managing special projects.
Perform other duties as assigned.

Requirements

Bachelor’s degree.
Minimum 3 years of law firm recruiting work experience preferred.
Excellent oral and written communication skills.
Strong interpersonal skills, team-orientation, and the ability to interact effectively with personnel at all levels of the firm.
Strong organizational skills, superb attention to detail, and self-direction.
Ability to multi-task, manage, and prioritize projects effectively.
Flexibility and professionalism in responding to shifting demands.
Ability to exercise good judgment and recognize and treat confidential information professionally.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and database programs (e.g. LawCruit, Flo, viDesktop, iManage).
An appreciation for Foley Hoag’s core values of excellence, service ethic, collegiality, and inclusivity.

Skills

Microsoft Office (Word, Excel, PowerPoint)
Database programs (e.g. LawCruit, Flo, viDesktop, iManage)

Location

Boston
New York City
Washington, D.C.
Denver

Work Type

Hybrid

Experience Level

Minimum 3 years of law firm recruiting work experience preferred

Education Level

Bachelor’s degree

Salary/Compensations

$69,700 to $87,200

Benefits

Competitive compensation and benefits package

About the Company

Founded in 1943, Foley Hoag is an award-winning, international law firm focusing on innovative industries and high-stakes litigation.
With offices in Boston, Washington DC, New York, Denver, and Paris, the firm has over 300 lawyers and 300 business services professionals.
Foley Hoag values diversity of perspectives and experiences, seeking to hire the best professionals regardless of background.
The firm strives to ensure everyone feels valued through career development, affinity groups, mentorship programs, and community-building events.
Foley Hoag offers a connected, challenging, professional, and fun work environment.

Equal Opportunity

Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities.
Foley Hoag LLP is an equal opportunity employer.
Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.