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About the Role
The Admissions Operations and Systems Specialist supports the Admissions office with the execution, auditing, planning, process review, and evaluation of all aspects related to initiating and completing applications. This position also assists with the maintenance, monitoring, and improvement of the CRM (Slate) functions.
Responsibilities
- Serve as an administrator for the Slate CRM, managing system configuration, maintenance, optimization, and ongoing enhancements.
- Design, build, and maintain Slate functionality including applications, forms, portals, reader workflows, communication plans, configurable joins, datasets, queries, reports, rules, permissions, and automations.
- Lead the continuous assessment and optimization of Slate functionality by researching new features, best practices, and system enhancements.
- Develop and maintain data integrations between Slate, the Student Information System (Jenzabar), Axiom, testing vendors, financial aid systems, and other third-party applications.
- Monitor, troubleshoot, and resolve complex system, integration, and data issues across Slate and related enterprise systems.
- Establish and maintain data governance standards through regular auditing, validation, duplicate management, and reconciliation of admissions and enrollment data.
- Manage the import and validation of prospect, applicant, and testing data including purchased search names, SAT/ACT, AP, Common App, and other external data sources.
- Build and maintain advanced reporting and dashboards that support operational decision-making, enrollment management, and institutional reporting.
- Collaborate with Information Technology, Financial Aid, Registrar, and Enrollment leadership on system enhancements, integrations, and strategic initiatives.
- Oversee applicant-facing Slate functionality, including the applicant portal, ensuring an intuitive and effective user experience while resolving escalated technical issues.
- Manage and optimize document management processes, application review workflows, and electronic records.
- Configure and maintain financial aid data imports and related applicant communications within Slate.
- Develop documentation, standard operating procedures, and training materials for Slate users.
- Provide functional training and ongoing support for admissions staff.
- Recommend and implement process improvements through automation, workflow redesign, and emerging technologies.
- Participate in recruitment and yield activities (e.g. open houses, information sessions, admitted student programs) as needed.
- Perform other duties as assigned.
Requirements
- Strong analytical and problem-solving skills with high attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong written, verbal, and interpersonal communication skills.
- Ability to train team members on CRM functions and proper use.
- Ability to collaborate effectively across departments and functional areas.
- Proficiency with Microsoft Excel and Word.
- Accurate and efficient data input skills with an eye for detail.
- Comfortable learning and adapting to new technologies and software.
- Experience working in a highly collaborative diverse environment with the ability to maintain confidentiality of data.
- Participate in on campus recruitment and yield events, including but not limited to Open Houses, Information Sessions, and Accepted Student Days.
- Maintain a broad knowledge base about the College, its programs and opportunities.
- Maintain broad knowledge base about general trends in secondary and higher education.
- Must be authorized to work in the United States.
- Bachelor’s degree.
- 1–3 years of experience in college admissions, enrollment management, or a related student-facing higher education role.
- Working knowledge of the admissions cycle, including application processing, file review, communications, and yield activities.
- Strong attention to detail and comfort working with student records, reports, and data.
- Ability to collaborate with counselors, staff, and campus partners in a fast-paced, deadline-driven environment.
Skills
- Slate CRM administration
- System configuration, maintenance, optimization, and enhancements
- Slate functionality development (applications, forms, portals, workflows, communication plans, queries, reports, rules, permissions, automations)
- Data integration (Slate, Jenzabar, Axiom, testing vendors, financial aid systems, third-party applications)
- Data integrity and accuracy
- System, integration, and data troubleshooting
- Data governance standards
- Data auditing, validation, duplicate management, and reconciliation
- Data import and validation (prospect, applicant, testing data)
- Advanced reporting and dashboard creation
- Collaboration with IT, Financial Aid, Registrar, and Enrollment leadership
- Applicant portal management
- Document management processes
- Application review workflows
- Electronic records management
- Financial aid data imports
- Applicant communications
- Documentation and SOP development
- Training material development
- Functional training and support
- Process improvement recommendations
- Automation and workflow redesign
- Emerging technologies
- Recruitment and yield activities participation
- Microsoft Excel
- Microsoft Word
- Data input
- Learning new technologies
- Confidentiality
- On-campus recruitment events
- College program knowledge
- Secondary and higher education trends knowledge
Location
- Office Setting
- Remote Setting
Work Type
- Full-Time
- Exempt
Experience Level
- 1–3 years of experience
Education Level
- Bachelor’s degree
About the Company
- Mount Saint Mary College is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.
- We actively encourage applications from individuals of all backgrounds, experiences, and perspectives.