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About the Role
The Inventory Control Coordinator is responsible for maintaining accurate inventory records within Sage 100 by managing inventory receipts, production consumption, and inventory reconciliations. This role works closely with vendors, contract manufacturers (CMs), warehouses, and internal operations teams to ensure inventory accuracy, timely transaction processing, and resolution of discrepancies.
Responsibilities
- Review open purchase orders daily and track pending receipts.
- Coordinate with vendors, contract manufacturers, and warehouses to obtain receiving documentation.
- Verify incoming shipments against purchase orders and supporting documentation.
- Process inventory receipts accurately and promptly in Sage 100.
- Record finished goods and sub-assembly production builds for non-turnkey items.
- Ensure accurate entry of item numbers, quantities, lot codes, and inventory locations.
- Partner with operations and contract manufacturers to track daily production activity.
- Record inventory consumption related to production, rework, and distribution activities.
- Ensure all material usage is accurately issued and recorded in Sage 100.
- Validate inventory consumption against production reports and bill of material (BOM) requirements.
- Investigate and resolve missing or delayed inventory transactions.
- Monitor inventory reports for discrepancies, negative balances, and transaction errors.
- Research inventory variances through review of receiving, production, and consumption records.
- Collaborate with vendors, warehouses, and contract manufacturers to resolve discrepancies.
- Perform monthly inventory reconciliations and support inventory adjustment activities.
- Maintain documentation and audit trails for all inventory corrections and adjustments.
- Maintain a high level of inventory accuracy and system data integrity.
- Ensure inventory transactions are supported by appropriate documentation.
- Identify process improvements that reduce inventory errors and improve operational efficiency.
- Drive accountability with external partners to minimize recurring inventory issues.
Requirements
- 2+ years of inventory control, inventory management, supply chain, logistics, manufacturing, or related experience, including internships.
- Experience with ERP systems; Sage 100 experience preferred.
- Strong attention to detail and organizational skills.
- Intermediate Excel skills and proficiency with inventory reporting.
- Ability to communicate effectively with vendors, contract manufacturers, warehouses, and internal teams.
- Analytical problem-solving skills with the ability to investigate and resolve discrepancies independently.
Skills
- Sage 100
- ERP systems
- Excel
- Inventory reporting
- Communication
- Analytical problem-solving
Location
- NYC headquarters
Work Type
- Hybrid
Experience Level
- 2+ years
Education Level
- Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or related field strongly preferred.
Salary/Compensations
- $70K - $80K
Benefits
- Comprehensive Health & Wellness Benefits, including medical, dental, vision, and supplemental insurance
- 401(k) Retirement Savings Plan with company match
- Generous Paid Time Off (PTO) and paid holidays
- Half Day Fridays with shortened hours during both Summer and Winter seasons
- Exclusive employee merchandise discounts
About the Company
- AX Beauty is the beauty division of American Exchange Group, dedicated to creating and curating innovative, trend-driven beauty products that resonate with today’s diverse consumers.
- With a portfolio of owned and licensed brands, we bring a fashion-forward, retail-savvy approach to the beauty space—merging industry insight with bold creativity and smart strategy.
- At our corporate headquarters, the AX Beauty team is made up of passionate professionals across product development, marketing, sales, and operations.
- We collaborate closely to build brands that are both meaningful and marketable—always with an eye on quality, performance, and consumer relevance.
- This is a fast-paced, entrepreneurial environment where ideas move quickly from concept to shelf.
- If you're energized by innovation, thrive in a collaborative culture, and want to be part of shaping what’s next in beauty, AX Beauty is the place to grow your career.
- Visit our website at https://axbeauty.com/