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About the Role

Serve as a central resource for a vibrant community of scholars and researchers, supporting events, communications, travel, and daily operations that contribute to academic excellence and innovation. Provide essential administrative support that helps faculty, students, and researchers focus on groundbreaking teaching and research.

Responsibilities

Serve as a primary point of contact for faculty, staff, students, visitors, and guests, providing professional and responsive support.
Support day-to-day department operations, including front desk activities, mail distribution, office supply management, and maintenance of shared administrative spaces and equipment.
Collaborate with the administrative team to ensure efficient operations and excellent customer service.
Coordinate logistics for seminars, colloquia, meetings, and special events.
Schedule rooms, arrange event services, prepare communications, and support visiting speakers and guests.
Assist with event-related travel documentation, reimbursements, and follow-up activities.
Provide administrative support for faculty meetings, scheduling, visitors, and departmental activities.
Assist graduate students with travel arrangements, documentation, reimbursements, and navigation of university processes and systems.
Serve as a resource for routine administrative questions and direct more complex inquiries as appropriate.
Manage calendars, meeting schedules, room reservations, and shared administrative resources.
Maintain and update website content, calendars, announcements, mailing lists, and other communication tools.
Prepare and distribute communications that support departmental programs, events, and activities.
Contribute to a welcoming, inclusive, and collaborative environment that supports the department's teaching and research mission.
Participate in special projects, professional development, required training, and other duties as assigned.

Requirements

Associate’s degree with 2–4 years of relevant administrative or office experience, or an equivalent combination of education and experience.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills and a demonstrated ability to provide professional and responsive customer service.
Ability to establish and maintain effective working relationships with faculty, staff, students, visitors, and other members of the University community.
Ability to work independently, exercise sound judgment within established guidelines, and adapt to changing priorities and procedures.
Proficiency with standard office software, including Microsoft Office, or the ability to quickly develop proficiency with new software and administrative systems.
A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
No Visa Sponsorship is available for this position.
There is no relocation assistance available for this position.

Skills

Organizational skills
Attention to detail
Written communication skills
Verbal communication skills
Customer service
Microsoft Office proficiency

Location

Ithaca NY

Work Type

Full-time
Onsite

Experience Level

2-4 years of relevant administrative or office experience

Education Level

Associate’s degree

Salary/Compensations

$24.30 - $26.15 per hour

Benefits

Comprehensive health care options
Generous retirement contributions
Access to wellness programs
Employee discounts with local and national retail brands
Health and personal leave
Three weeks of vacation
13 holidays
Two additional floating holidays
Tuition-free Extramural Study
Employee Degree Program
Tuition aid for external education
Cornell Children's Tuition Assistance Program

About the Company

The College of Arts and Sciences is the largest undergraduate college at Cornell and consists of approximately 4,600 undergraduates, 1,370 graduate students, 685 faculty, 40 academic departments, and 300 staff.
The Department of Physics is renowned for the strength and versatility of its program; the breadth of its training and the reach of its influence is unsurpassed in many areas.
Famous for its Nobel Prize-winning work in low-temperature physics and theoretical astrophysics, current research areas include high-energy particle physics, cosmology and astrophysics, accelerator physics, X-ray physics, physics education research, biological physics, soft condensed matter physics, quantum materials, and nanostructure physics.
Located in the College of Arts and Sciences, the Physics Department is one of the largest units in the college and consists of 40 tenure-track faculty, approximately 180 PhD students, 70 undergraduate majors, multiple research centers, and many research collaborations at Cornell and around the world.
Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.

Equal Opportunity

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or be subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds.
We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply.
Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act.
We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.