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About the Role

The Senior Coordinator of Development Services will support the Development Services Team with operational and administrative matters, managing multiple priorities in a fast-paced, cross-functional environment. This role ensures the Development Service team provides invaluable service to the Development team across Audubon.

Responsibilities

Coordinate travel, meetings, expense reimbursements, and external invoice processing for VPs and Senior Directors.
Update and maintain donor database (Salesforce), including data hygiene, custom reports, list management, and data pulls.
Coordinate with the Office of the Chief Development Officer on projects, managing timelines and deliverables.
Provide administrative support for fundraising and stewardship activities, including prospect research, list management, reporting, and material preparation.
Draft, edit, and proofread donor and internal communications, such as acknowledgment letters and event materials.
Assist with technical and logistical needs, design work, printing, and mailings for the Development Services team.
Take and organize meeting notes, including follow-up steps.
Create mail merges, print, and stuff envelopes, exercising independent judgment on routine tasks.
Serve as a point of contact for external vendors (printers, event vendors), manage vendor agreements, and process invoices.
Provide administrative support for the implementation of fundraising, cultivation, and stewardship events and programs.
Monitor general development and event email inboxes and coordinate timely responses.
Monitor the events calendar and Asana event board for timely responses.
Provide on- and off-site support for national board meetings and other events.
Coordinate and assist with timely communication and acknowledgement of major donor gifts.
Proofread departmental communications, donor-facing documents, and internal materials.
Other duties as assigned.
Maintains and fosters a culture of safety.

Requirements

Bachelor’s degree and minimum five years of work experience in a professional setting.
Nonprofit development experience required.
Experience with Asana or similar project management software is required.
Ability to travel both nationally and internationally.
Ability to work evening and weekend hours (estimated at 5%).
Ability to be responsive on evenings, weekends, and especially before and during events.
Interest in development, conservation, and the mission of Audubon.
Commitment to Audubon’s organizational values: care, collaboration, change, integrity, impact, and innovation.
Experience fostering inclusive and collaborative work environments is valued.
This position is represented by the Communication Workers of America (CWA).

Skills

Strong in Microsoft Office
Strong in Adobe Creative Suite
Strong in Salesforce
Excellent written and verbal communication skills
Strong ability to edit and proofread documents
Detail-oriented approach to work
Strong organizational skills
Ability to maintain confidential information with discretion and integrity
Demonstrated ability to stay abreast of time and effort enhancing tools
Self-starter, able to prioritize and complete work with minimal supervision while meeting deadlines
Professional, personable, and efficient approach
Team player with excellent interpersonal skills
Fostering Relationships: Build trust, mutual respect, and understanding through regular and genuine interactions while promoting a positive and inclusive environment.
Analytical Thinking: Recognize and value diverse perspectives and experiences in data analysis to foster a more comprehensive and equitable approach to problem-solving.
Creativity and Innovation: Leverage creativity and imagination to generate new insights and solutions while embracing diverse ideas and approaches that foster innovation.
Facilitating Change: Work with others to explore innovative approaches to problem-solving while promoting inclusivity, equity, accessibility, and belonging in the change process.
Team Leadership: Communicate vision and engage others or the team to solve problems while valuing diverse perspectives and fostering inclusivity.

Location

New York City, NY

Work Type

Hybrid

Experience Level

Senior

Education Level

Bachelor's degree

Salary/Compensations

$36.00 - $40.00 / hour

About the Company

The National Audubon Society is a leading nonprofit conservation organization with over 120 years of science-based, community-driven impact, dedicated to protecting birds and the places they need. Birds are indicators of our planet’s health, acting as sentinels that warn us of environmental change and inspire action. Audubon works across the Western Hemisphere, driven by the understanding that what is good for birds is good for the planet. Through a collaborative, nonpartisan approach, Audubon drives meaningful and lasting conservation outcomes. With over 900 staff and more than 2.65 million supporters working across 11 countries and all 50 U.S. states, Audubon is a dynamic and ever-growing force committed to ensuring a better planet for both birds and people for generations to come. Learn more at audubon.org and on Facebook and Instagram @audubonsociety.

Equal Opportunity

We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic outlined by federal, state, or local laws. We are committed to providing an inclusive and accessible hiring process for all candidates.
The National Audubon Society endeavors to keep our careers site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Accommodations@audubon.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.