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About the Role

The Operations & Facilities Manager is responsible for the effective management of the physical plant, facilities, safety, security, maintenance, grounds, and day-to-day operational needs of Moore Catholic HS. This role ensures the school campus is safe, clean, functional, welcoming, well-maintained, financially responsible, and supportive of the Catholic mission of the school. The ideal candidate will bring a strong service orientation and understand that facilities management in a Catholic school is more than maintaining buildings, aiming to support the school's mission of forming students intellectually, spiritually, morally, and personally.

Responsibilities

Manage the daily operation and maintenance of all school buildings, grounds, athletic facilities, parking areas, and physical infrastructure.
Establish and maintain a comprehensive preventive maintenance program.
Conduct regular inspections of facilities and identify potential safety, maintenance, and capital needs.
Coordinate repairs, preventive maintenance, emergency response, and facility improvements.
Maintain accurate records of equipment, warranties, inspections, repairs, and maintenance schedules.
Develop annual and multi-year facilities improvement plans.
Work with the Principal and Business Office to establish capital priorities.
Ensure the chapel, church, prayer spaces, and areas used for Mass and liturgical celebrations are properly prepared and maintained.
Coordinate facilities support for Masses, prayer services, retreats, Holy Days, graduation, and other religious celebrations.
Work collaboratively with the chaplain, campus minister, and school administration.
Ensure that the physical environment communicates dignity, reverence, hospitality, and respect for the Catholic identity of the school.
Support appropriate use and care of religious artwork, furnishings, liturgical equipment, and sacred spaces.
Maintain a safe environment for students, faculty, staff, visitors, and guests.
Coordinate fire drills, emergency drills, evacuation procedures, lockdown procedures, and other required safety exercises.
Maintain emergency preparedness plans in collaboration with school leadership.
Coordinate required inspections and safety certifications.
Monitor access-control systems, keys, cameras, alarms, and building security.
Establish procedures for opening and closing the campus.
Coordinate with police, fire, emergency management, and other public safety agencies as appropriate.
Identify and promptly address potential hazards.
Oversee custodial services and establish clear standards for cleanliness and sanitation.
Develop custodial schedules and procedures.
Monitor the condition of classrooms, restrooms, offices, common areas, athletic spaces, and outdoor facilities.
Coordinate landscaping, snow and ice removal, pest control, waste removal, and other grounds services.
Ensure the campus presents a clean, welcoming, and professional appearance.
Identify and evaluate qualified vendors and contractors.
Obtain and compare competitive bids when appropriate.
Negotiate service agreements within established authority.
Verify contractor insurance and required documentation.
Monitor contractor performance, workmanship, timelines, and costs.
Review invoices before submission for payment.
Maintain positive and professional relationships with vendors while protecting the school's interests.
Assist in developing the annual operations and facilities budget.
Monitor facilities-related expenditures.
Track utility, maintenance, repair, custodial, security, and service costs.
Identify opportunities to reduce costs without compromising safety or quality.
Maintain appropriate purchasing controls.
Provide regular budget and facilities reports to the Principal and Business Office.
Assist with long-range capital planning.
Provide operational support for school events including Masses, prayer services, open houses, parent events, athletic competitions, performances, concerts, graduation, alumni events, fundraising events, retreats, and faculty/staff events.
Support may include room setup, furniture movement, custodial coverage, security, parking, building access, event cleanup, and emergency preparedness.

Requirements

Bachelor's degree in facilities management, operations, business administration, construction management, engineering, or related field; equivalent experience may be considered.
Minimum of 5 years of progressively responsible facilities, operations, maintenance, construction, or property-management experience.
Demonstrated experience managing vendors, contractors, budgets, and facilities projects.
Experience supervising employees preferred.
Strong project-management, organizational, communication, and problem-solving skills.
Knowledge of building systems, preventive maintenance, safety, security, and emergency preparedness.
Ability to manage confidential and sensitive information.
Strong computer skills, including Microsoft Office or equivalent systems.
Ability to work occasional evenings, weekends, holidays, and emergency call-ins.
Experience in a Catholic school, independent school, college/university, parish, nonprofit, or similar institutional environment preferred.
Facilities or construction certification preferred.
Project-management certification preferred.
Experience with capital projects preferred.
Knowledge of school safety and emergency preparedness preferred.
Familiarity with Catholic liturgical environments and parish/school operations preferred.
Respect and support the Catholic identity and mission of the school.
Treat all members of the school community with dignity and respect.
Demonstrate integrity and responsible stewardship of school resources.
Maintain a spirit of service and hospitality.
Respect the sacred nature of spaces used for worship and prayer.
Support the school in providing an environment where students can learn, grow in faith, and develop as responsible members of the community.
Participate, as appropriate to the position, in school-wide mission and community activities.

Skills

Facilities management
Operations management
Maintenance
Safety
Security
Groundskeeping
Preventive maintenance
Record keeping
Facilities improvement planning
Capital planning
Budget development
Vendor management
Contract negotiation
Project management
Organizational skills
Communication skills
Problem-solving skills
Building systems knowledge
Emergency preparedness
Supervisory experience
Computer proficiency (Microsoft Office or equivalent)
Service orientation
Professionalism
Integrity
Stewardship
Respect for dignity
Commitment to Catholic identity and mission
Hands-on approach
Strategic planning
Financial responsibility
Safety consciousness
Collaboration
Practicality
Responsiveness

Location

Staten Island, NY

Work Type

Full-Time
Exempt

Experience Level

Minimum of 5 years of progressively responsible facilities, operations, maintenance, construction, or property-management experience.

Education Level

Bachelor's degree in facilities management, operations, business administration, construction management, engineering, or related field; equivalent experience may be considered.

Salary/Compensations

$80,000–$100,000 annually

Benefits

Medical insurance
Dental insurance
Vision insurance
Employer contribution toward health insurance premiums
Life insurance
Short-term disability coverage
Long-term disability coverage
Paid vacation
Paid sick leave
Paid holidays
School and/or Christmas break periods
Professional development opportunities
Flexible spending or health savings account, where applicable
Professional membership or certification support, as approved
Parking, where available

About the Company

Moore Catholic HS is committed to providing equal employment opportunities in accordance with applicable law and school/diocesan policies.
Employment is subject to the policies, procedures, and requirements of the Archdiocese, including applicable background screening and child-safety requirements.

Equal Opportunity

Moore Catholic HS is committed to providing equal employment opportunities in accordance with applicable law and school/diocesan policies.
Employment is subject to the policies, procedures, and requirements of the Archdiocese, including applicable background screening and child-safety requirements.