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About the Role
Woven Capital is a $1.6 billion growth fund focused on investing in growth-stage companies that align with Toyota's vision. We seek to create a global portfolio of partners and technologies advancing mobility, connected cities, and electrification. This role supports senior leadership, including the Chief Investment Officer, by managing complex scheduling, travel, and administrative tasks to ensure smooth team operations.
Responsibilities
- Manage complex, global calendars for senior leadership across time zones.
- Coordinate meetings with internal and external executives and their assistants.
- Support Partners with complex or large-group scheduling.
- Arrange business travel for senior leadership, including flights, ground transportation, and visas.
- Manage information flow in a timely and accurate manner.
- Maintain organized documents and track items pending leadership review or signature.
- Process and settle expenses and invoices for senior leadership.
- Support coordination for the Investment and Portfolio Success teams.
- Assist with planning and coordinating events.
- Partner closely with the US-based Executive Assistant for seamless global coverage.
- Provide backup support during absences.
- Support new joiner onboarding.
- Collaborate with assistants across teams as needed.
Requirements
- Bachelor’s Degree required.
- Minimum 3-5 years of experience as an Executive Assistant or similar high-level coordination role.
- Native-level Japanese and business-level English.
- Excellent interpersonal and communication skills.
- Strong confidentiality, discretion, and emotional intelligence.
- High/detailed attention to stakeholders (both internal and external to the company).
- Proficiency in Google Workspace and Microsoft Office.
- Ability to build simple trackers and tools independently.
Skills
- Proactive self-starter with a strong service mindset.
- Ability to anticipate needs and take initiative independently.
- Resilient and composed under pressure.
- Ability to navigate challenging situations and maintain a solution-oriented mindset.
- Highly organized, detail-oriented.
- Able to manage multiple competing priorities effectively.
- Ability to proactively adjust priorities and approaches as circumstances change.
- Propose and implement alternative solutions.
- Eagerness to learn and grow with the team.
- Openness to feedback.
- Experience supporting multiple executives simultaneously.
- Team player with clear communication and strong interpersonal skills.
- Experience in a VC, financial services, or global company environment is a plus.
Location
- Global
Work Type
- Full-time
- Flexible working time
Experience Level
- 3-5 years
Education Level
- Bachelor's Degree
Salary/Compensations
- Competitive Salary - Based on experience
Benefits
- 20 days paid holiday per year (prorated)
- 6 days sick leave per year (prorated)
- Japanese Social Insurance (Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance)
- Housing Allowance
- Retirement Benefits
- Rental Cars Support
- In-house Training Program (software study/language study)
About the Company
- Woven Capital is a $1.6 billion growth fund that exists to create a global portfolio of partners and technologies that advance the vision and mission of Toyota.
- We invest in growth-stage companies across diverse areas such as the future of mobility, connected cities, next-generation vehicles, automation, hydrogen, batteries, and electrification.
- We are committed to finding thoughtful businesses and helping them bring their innovations to a global market.
- As investors, we focus on creating long-term value for our customers, partners, and society-at-large.
- We align our portfolio with the Toyota group of companies.
Equal Opportunity
- We are an equal opportunity employer and value diversity.
- Any information we receive from you will be used only in the hiring and onboarding process. Please see our privacy notice for more details.