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About the Role
Woven Capital, Toyota's $1.6 billion global growth fund, aims to expand partner companies and technologies that advance Toyota's vision and mission worldwide. We invest in growth-stage companies across diverse fields such as autonomous mobility, automation, AI, machine learning, data analytics, and smart cities, supporting their innovation in the global market. By efficiently allocating capital and strategically aligning with the Toyota Group and our portfolio, we are dedicated to creating long-term value for customers, partners, and society.
Responsibilities
- Manage complex global calendars for senior leadership across multiple time zones.
- Coordinate meetings with internal and external executives and assistants.
- Arrange travel for senior leadership, including flights, transportation, and visas.
- Manage and share information in a timely and accurate manner.
- Organize and manage documents, and follow up on documents awaiting leadership review or signature.
- Process expense reports and invoices for senior leadership.
- Support investment teams and portfolio success teams with large meeting coordination and team travel arrangements.
- Assist with event planning and execution.
- Collaborate with executive assistants in the US to ensure seamless support across time zones.
- Provide backup coverage during absences.
- Support new hire onboarding and coordinate with assistants from other teams as needed.
Requirements
- Bachelor's degree.
- 3-5 years of experience as an executive assistant or in a similar high-level coordination role.
- Native level Japanese proficiency.
- Business level English proficiency.
- Excellent interpersonal and communication skills.
- High level of discretion, judgment, and emotional intelligence.
- Ability to provide meticulous and courteous service to internal and external stakeholders.
- Proficiency in Google Workspace and Microsoft Office, with the ability to create trackers independently.
Skills
- Proactive and hospitable approach, accurately sensing and anticipating needs and situations.
- Ability to think and act independently without waiting for instructions.
- Resilience under stress, maintaining calmness in pressure or difficult situations.
- Flexible and solution-oriented approach.
- Strong organizational skills and attention to detail.
- Ability to accurately manage multiple tasks under pressure.
- Ability to proactively adjust priorities and approaches based on the situation.
- Ability to propose and implement alternative solutions.
- Eagerness to learn and grow with the team.
- Ability to positively receive feedback.
- Experience supporting multiple executives simultaneously.
- Clear communication and strong teamwork skills.
- Experience in VC, finance, or global companies is a plus.
Location
- Global
Work Type
- Full-time
- Flexible working hours
Experience Level
- 3-5 years
Education Level
- Bachelor's degree
Salary/Compensations
- Industry-standard salary commensurate with experience
Benefits
- Annual paid leave: 20 days per year (prorated for the first year based on start month).
- Sick leave: 6 days per year (prorated for the first year based on start month).
- Holidays: Saturdays, Sundays, national holidays, and other days designated by the company.
- Social insurance: Health insurance, Employees' Pension Insurance, Industrial Accident Insurance, Employment Insurance, Long-Term Care Insurance.
- Housing allowance.
- Retirement plan.
- Rental car support.
- In-house training programs (software learning, language learning).
About the Company
- Woven Capital is a $1.6 billion global growth fund of Toyota.
- We aim to expand partner companies and technologies that advance Toyota's vision and mission worldwide.
- We invest in growth-stage companies across diverse fields such as autonomous mobility, automation, AI, machine learning, data analytics, and smart cities.
- We support the global expansion of their innovations.
- We are committed to creating long-term value for customers, partners, and society by efficiently allocating capital and strategically aligning with the Toyota Group and our portfolio.
Equal Opportunity
- We provide equal employment opportunities and respect diversity.
- Personal information received will be used solely for recruitment and onboarding purposes. Please refer to our Privacy Policy for details.