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About the Role
The Office Services & Copy Centre Assistant will work with Lawyers and Staff in the London office, other GD&C management and administrative staff, external contractors and suppliers. This role involves providing copy center and office services assistance, managing internal collection and delivery, booking courier services, and ensuring operational readiness of copying devices.
Responsibilities
- Act as a firm representative, reporting relevant information and observations.
- Project a professional image of the firm internally and externally.
- Provide copy center and office services assistance to the Partnership and staff.
- Assist the Office Services Supervisor with copying, scanning, and printing requirements.
- Provide an internal collection and delivery service within the London office.
- Book and arrange courier services for Lawyers and Staff.
- Collect recycling and confidential waste from copy centers.
- Ensure copying devices are fully operational and ready for use.
- Proactively report premises-related issues to the FOSM.
- Meet and escort contractors around the office.
- Assist lawyers with ad hoc tasks as required.
- Perform other ad hoc duties as directed by the FOSM, including occasional room moves.
Requirements
- Ability to work independently and as part of a busy team.
- Ability to think clearly and logically in emergencies and remain calm under pressure.
- Ability to undertake multiple tasks and prioritize accordingly.
- Excellent customer service levels.
- Strong communication skills with the ability to interact with people at all levels.
- Good attention to detail.
- Customer-focused and professional demeanor.
- Good interpersonal and team skills.
- Flexibility with hours of work (8:00 - 19:00 Monday to Friday on a 40 hours shift basis).
Skills
- MS Office 365 (Word, PowerPoint, Outlook, Excel)
Location
- London
Work Type
- Full-time
Experience Level
- Not specified
Education Level
- Not specified
About the Company
- Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes.
- Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes.
- The firm’s work is distinguished by a unique combination of precision and vision.
Equal Opportunity
- Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.
- Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities.
- We strive to ensure an inclusive and accessible hiring experience.
- The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.