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About the Role

The Materials Manager is responsible for leading the planning, organizing, controlling, monitoring, purchasing, stocking, and receiving of supplies and equipment for the ASC. This role plays a key part in supporting and managing operating expenses for the ASC, ensuring compliance and promoting the organization's mission and philosophy.

Responsibilities

Manages Supply Chain initiatives focused on inventory reduction, increased inventory turns, and improved order-to-delivery results.
Maintains adequate surgical supplies, instruments, equipment, linens, and other surgery center materials.
Creates weekly orders for all supplies and implants independently, collaborating with the DON, OR charge nurse, and techs for additional items.
Promotes and facilitates new business development opportunities with ARC Corporate Purchasing Department to identify new conversion items for increased savings.
Partners with the corporate purchasing team for all vendor contracts, biannual inventory, and Envi oversight.
Runs monthly usage reports with vendors to track inventory fluctuations, identify volume changes, and opportunities for cost savings.
Puts away all supplies and inventory items to track par levels and prevent duplicate orders.
Maintains adequate center supplies by creating par levels in all designated units, including PreOp and PACU, continuously monitoring volume growth.
Forecasts case volume with the Director of Nursing and Administrator to ensure adequate supplies for additional case volume.
Maximizes OR suite storage capacity by implementing OR par levels supported by a restocking sheet.
Oversees the inventory and re-stocking process.
Maintains accountability for equipment and supply/inventory levels.
Conducts weekly cycle counts on critical items (e.g., surgical packs, drapes, anesthesia block equipment) to maintain accurate inventory levels.
Works closely with the Sterile Processing Department (SPD) and Surgical Techs to organize services and instrumentation by initiating and completing tasks like count sheets for all instrument trays.
Builds strong relationships with staff by leading coaching initiatives, fostering collaboration, and supporting their services.
Develops relationships with surgeons to leverage opportunities and offer alternatives to high-priced supplies.
Runs weekly PO history reports for medical supplies and implants to track and compare against the current month's budgeted expense target.
Reports any unanticipated monthly purchases to the Administrator that may impact the budgeted amount for medical supplies and implants.
Works closely with the BOS weekly to ensure PO numbers and invoices are accurate regarding pricing and payment terms.
Works closely with physicians on case costing, offering alternatives if implants are significantly higher than reimbursement.
Develops a plan with the DON, OR charge nurse, techs, and Administrator to minimize OR supply waste.
Performs other duties as assigned.

Requirements

High school diploma or GED.
Three (3) or more years of experience in ASC Materials Management, including focus on cost reduction and inventory control.
Ability to comply with safety standards.
Attention to detail, organization, and accuracy.
Ability to meet deadlines and follow instructions with low degree of supervision.
Ability to effectively interact with physicians, management, and staff.
Ability to read and interpret documents in English such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to deal with problems involving several concrete variables in standardized situations.
Must be able to communicate effectively over the phone, in writing, and in person.
Demonstrates the ability to utilize recognized channels of communication, including visual and auditory acuity for computer and telephone.
Ability to engage others, listen, and adapt response to meet others’ needs.
Excellent computer and keyboarding skills, including familiarity with Windows, MS 365.
Ability to manage competing priorities.
Ability to perform job duties in a professional manner at all times.
Ability to understand, recall, and communicate factual information.
Ability to understand, recall, and apply oral and/or written instructions or other information.
Ability to organize thoughts and ideas into understandable terminology.
Ability to apply common sense in performing job.

Skills

Knowledge of medical terminology and medical equipment and supplies.
Effective interpersonal skills including verbal and written communication skills.
Additional languages preferred.
Knows programs relevant to inventory management.
Excellent verbal and written communication skills.

Location

Central Texas

Work Type

Full-time

Experience Level

3+ years

Education Level

High school diploma or GED
Completion of training Courses in Materials Management (Preferred)

Benefits

Medical
Dental
Vision
Flexible Spending Accounts
Time Off
401(k)
EAP
Life Insurance
Long Term Disability
Tuition Reimbursement
Child Care Assistance
Health & Fitness
Sick Child Care Assistance
Development

About the Company

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years!
We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow.