Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Office Manager / Senior Assistant role.
Rezi rewrites your resume against Partners Group AG's job description. Free.
Tailor your resume to this Office Manager / Senior Assistant role.
Rezi rewrites your resume against Partners Group AG's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Office Manager / Senior Assistant posting at Partners Group AG — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Office Manager / Senior Assistant posting at Partners Group AG — free, in seconds.
About the Role
Seeking an experienced Office Manager / Senior Assistant to provide executive-level support to senior management and Sydney-based teams, while managing the day-to-day operations of the Sydney office. This role offers the opportunity to shape the office environment and create a welcoming, well-organised, and engaging experience for employees, visitors, and clients.
Responsibilities
- Provide end-to-end executive support to the Head of Australia and other Sydney-based senior leaders.
- Prepare presentation materials and documents for meetings and marketing purposes.
- Represent executive leadership and Partners Group with professionalism, discretion, and efficiency.
- Exercise sound judgement and make decisions within delegated authority with minimal oversight.
- Develop practical solutions in time-sensitive situations.
- Coordinate senior management visits in close cooperation with other Partners Group locations, and support visitors as needed.
- Manage travel arrangements including flights, visas, cars and hotels, exploring cost-efficient options.
- Support the preparation of detailed meeting and roadshow agendas for marketing purposes.
- Complete detailed expense reports, including tracking receipts and project budgets.
- Collaborate with assistant colleagues across APAC, the US and Europe.
- Manage the day-to-day running of the Sydney office.
- Liaise with relevant internal stakeholders and external organisations and vendors.
- Monitor the Sydney office budget and keep senior managers informed.
- Support compliance-related processes and document execution as required.
- Create and maintain content for the Sydney office intranet pages.
- Support new joiner onboarding.
- Coordinate IT setup and system access for new starters and existing staff.
- Serve as the point of contact with building management and oversee maintenance issues; conduct regular checks of cleaning, equipment and office presentation.
- Monitor office supplies (groceries, printer stock, stationery) and track and process invoices through internal approval procedures.
- Manage meeting room bookings, meet and greet guests, and register visitors.
- Maintain Work Health & Safety documentation and Fire Warden representation.
- Plan and deliver business and social events.
- Take on additional and ad-hoc projects to support the team across administration, research and client work (eg office move 2028).
Requirements
- 5+ years' experience as an Assistant or Office Manager in a medium to large corporate environment.
- Proficiency in MS Office Suite and relevant systems (e.g. Concur), with a demonstrated ability to quickly pick up new software and systems.
- Strong verbal and written communication skills in English, with confidence liaising with colleagues, visitors, vendors and stakeholders at all levels and managing the expectations of the business.
- Proactive, positive solutions-oriented approach and a strong sense of ownership, with sound judgement.
- High integrity and discretion, with the ability to perform duties with the highest level of confidentiality.
- Ability to manage multiple priorities and projects simultaneously in a fast-paced, high-pressure and deadline-driven environment, with a positive and dedicated mindset.
- Superior organisational and time management skills, with the ability to plan ahead and follow through.
- Meticulous attention to detail and accuracy.
- Ability to work independently within a team-oriented environment, building strong relationships with colleagues, teams and vendors.
- Professional attitude with a friendly, approachable demeanour; collaborative, service-oriented team player.
Skills
- MS Office Suite
- Concur
- Communication skills
- Organisational skills
- Time management skills
- Attention to detail
Location
- Sydney
Work Type
- Full-time
Experience Level
- 10+ years' experience supporting C-suite or Partner-level executives highly regarded.
Benefits
- 25 vacation days
- One-month sabbatical after every five years of service
About the Company
- Partners Group is a global financial institution that retains the culture, pace and agility of a start-up.
- As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded.