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About the Role
As an Executive Assistant, your role is pivotal in ensuring the seamless operation of our Senior Leadership Team with their day-to-day responsibilities.
Responsibilities
- Organise and manage the schedule of the Chief Risk and Compliance Officer and Chief Transformation Officer.
- Plan, schedule, and coordinate internal and external meetings, including logistics, agenda preparation, and post-meeting follow-ups.
- Attend meetings, take notes, and disseminate relevant information.
- Act as a central point of contact between your director and internal/external stakeholders.
- Screen and manage incoming communications, responding on behalf of your director when appropriate.
- Prepare reports, presentations, and correspondence on behalf of your director.
- Assist in coordinating and managing various projects led by your director.
- Arrange complex travel itineraries, including flights, accommodation, and transport.
- Arrange visas and other travel documents.
- Manage expense reporting, tracking, and reimbursement processes.
- Manage invoice management, including creation of Purchase Requisitions.
- Act as point of contact between suppliers and finance team to ensure invoices are paid on time.
- Manage sensitive and confidential information with the utmost discretion.
- Maintain an organised and efficient office environment.
- Provide additional support as needed, adapting to evolving priorities and challenges.
- Ensure visitors feel welcome by managing meeting room bookings, taxi reservations, and access cards.
- Organise team events such as townhall meetings and local team reservations.
- Ensure timesheets are completed on time and approve holiday requests.
- Help prepare onboarding for new team members and new Directors, including booking introduction meetings.
- Ensure key stakeholders are aware of any IT updates.
- Manage the signature of documents for your director.
Requirements
- Proven success as an Executive Assistant supporting C-Suite leaders in a global organisation.
- Excellent organisational and time-management skills.
- Advanced proficiency in office software.
- Exceptional communication ability.
- A proactive approach to problem-solving.
- The ability to work independently under pressure.
- Maintain confidentiality.
Work Type
- Hybrid
Benefits
- Support for professional accreditations such as ACCA and study leave
- Flexible arrangements
- Generous holidays
- An additional day off for your birthday
- Continuous mentoring along your career progression
- Active sports, events and social committees across our offices
- 24/7 support available from our Employee Assistance Program
- The opportunity to invest in our growth and success through our Employee Share Plan
- Additional local benefits depending on your location
About the Company
- Alter Domus is a world-leading provider of integrated solutions for the alternative investment industry.
- We are home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.
- We believe in being different - in what we do, how we work, and how we enable and develop our people.
- Invest yourself in the alternative, and join an organization where you progress on merit, can speak openly, and will be supported along whichever path you choose to take.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.