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About the Role
Regeneron is seeking a Reception & Office Operations Coordinator to support UK office operations in a hybrid work model. This role will create a welcoming and professional experience for visitors and employees while supporting smooth day-to-day operations through reception, administrative, and office coordination. You will collaborate with various stakeholders and contribute to a fast-growing, science-driven organization.
Responsibilities
- Serve as the first point of contact for employees, visitors, candidates, vendors, and contractors, delivering a professional reception experience.
- Manage visitor registration, access badges, incoming calls, message distribution, and host notifications.
- Coordinate meeting and conference room bookings, Outlook invitations, catering arrangements, and related meeting logistics.
- Provide calendar management, expense processing, documentation support, and administrative assistance to senior management members.
- Attend meetings, prepare and distribute minutes, and track follow-up actions where required.
- Support company events, employee engagement activities, site-wide initiatives, and workplace operational projects.
- Oversee mail, courier services, shared mailboxes, invoices, purchase requests, office supplies, and workplace vendor coordination.
- Build positive relationships, take initiative, and help create an efficient, well-organised, and welcoming workplace environment.
Requirements
- Ability to manage multiple tasks, requests, and priorities simultaneously with modest supervision.
- Experience supporting multiple managers within a cross-functional environment.
- Strong interpersonal, written, and verbal communication skills with the ability to maintain confidentiality.
- Strong problem-solving skills and the ability to use initiative to address day-to-day workplace and operational issues.
- Basic numerical aptitude and the ability to work accurately with figures, expenses, invoices, and office-related budgets.
- Excellent time management skills with strong attention to detail.
- Flexible, adaptable, proactive, courteous, and service-oriented approach.
- Quick learner with the ability to respond effectively to changing business and operational needs.
- As part of the recruitment process, certain background checks may be conducted in accordance with the laws of the country where the position is based. The purpose of such checks is to verify certain information prior to the commencement of employment such as identity, right to work and educational qualifications.
Skills
- Interpersonal skills
- Written communication skills
- Verbal communication skills
- Problem-solving skills
- Time management skills
- Attention to detail
Location
- Uxbridge, UK
Work Type
- Office based full week
- Hybrid
Education Level
- High School Diploma or equivalent experience in lieu of a degree.
Benefits
- Annual bonuses or other incentive plans
- Equity awards
- Pension or retirement benefits
- 401(k) company match
- Health and wellness programs
- Fitness centers
- Insurance benefits (e.g. medical, dental, vision, life and disability)
- Paid time off
- Family support benefits
About the Company
- At Regeneron, we use science and innovation to develop life-changing medicines for people with serious diseases.
- This position offers the opportunity to contribute to a fast-growing, science-driven organization making a meaningful difference to patients worldwide.
- We are committed to building a workplace with an inclusive culture.
- Regeneron offers a competitive and comprehensive total rewards package which may include, depending on country and role: annual bonuses or other incentive plans, equity awards, pension or retirement benefits, 401(k) company match, health and wellness programs, fitness centers, insurance benefits (e.g. medical, dental, vision, life and disability), paid time off, and family support benefits.
- Please be advised that at Regeneron, we believe we do our best work when we are together. For that reason, many roles are required to be performed on‑site.
Equal Opportunity
- Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, sexual orientation, gender identity or expression, gender reassignment, marital or civil partnership status, civil status, pregnancy or parental status, age, disability, nationality, citizenship status, ethnic or national origin, membership of the Traveler community, familial status, genetic information, military or veteran status, or any other characteristic protected under applicable law.
- Where required, we will provide reasonable accommodation to applicants with known disabilities or chronic illnesses during the recruitment process, unless such accommodation would impose undue hardship.