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About the Role
As an Administrative Business Partner, you will be central to your team's business operations, anticipating needs and resolving administrative issues to keep projects on track. You will stay updated on Google products and services, using this knowledge to strategically support team projects. This role requires strong business judgment and communication skills to interact effectively with diverse individuals and job functions.
Responsibilities
- Maintain complex calendars, schedule meetings across multiple time zones, and coordinate comprehensive domestic and international travel logistics, including itineraries, visas, and detailed expense reporting.
- Draft and translate standard communications in both Japanese and English, coordinate purchasing and procurement needs, and organize office events, town halls, and guest hosting at the Tokyo office (including room bookings and catering).
- Handle all incoming queries with high professionalism, maintain strict confidentiality regarding sensitive business information, and demonstrate high adaptability when navigating routine task variations.
- Support team initiatives and offsites by managing timelines, preparing meeting agendas, reserving rooms, taking detailed notes, and tracking action items to ensure seamless execution.
- Collaborate closely with team members and leadership to ensure smooth day-to-day office operations while actively contributing to team morale and fostering an inclusive, collaborative workplace environment.
Requirements
- Bachelor's degree or equivalent practical experience.
- 2 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
- Ability to communicate in English and Japanese fluently to engage with stakeholders.
- Ability to adhere to an expectation of complete confidentiality on all business matters.
- Strong written and verbal communication skills, with a commitment to complete confidentiality on sensitive matters.
Skills
- Calendar management
- High-volume travel scheduling and booking
- Budgeting of events
- Communication
- Confidentiality
- Adaptability
- Team support
- Meeting agenda preparation
- Note-taking
- Action item tracking
- Collaboration
- Team morale contribution
- Workplace environment fostering
Location
- Tokyo office
Work Type
- Full-time
Experience Level
- 2 years of administrative experience
Education Level
- Bachelor's degree or equivalent practical experience
About the Company
- Administrative jobs at Google are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things.
- Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world.
- We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.