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About the Role
Provide high-level, confidential, and proactive executive and administrative support to the Chief Legal Officer and Chief Nurse & Clinical Governance Officer. This role involves coordinating executive diaries, preparing governance materials, supporting committees, tracking actions and deadlines, and managing stakeholder relationships across both portfolios. You will work with sensitive legal, clinical, and organizational matters, requiring sound judgment, initiative, and exceptional discretion.
Responsibilities
- Proactively manage executive diaries, correspondence, competing priorities, and meeting coordination.
- Coordinate executive, Board, and governance committee processes, including agendas, papers, minutes, decision records, and action registers.
- Prepare, review, and quality assure executive and Board-level correspondence, reports, briefings, presentations, and other key documentation.
- Manage confidential and legally sensitive correspondence, records, matter files, and deadlines, ensuring appropriate handling of privileged information.
- Support the coordination and tracking of legal matters, claims, contracts, regulatory requests, and information required by external legal advisers, insurers, and regulators.
- Assist with clinical governance reporting and assurance activities, including quality and safety reports, policy reviews, accreditation actions, and regulatory commitments.
- Monitor and follow up on actions, emerging issues, and key deliverables, coordinating information across services and escalating risks or delays.
- Provide broader executive and administrative support, including stakeholder liaison, research, travel coordination, expense reconciliation, and general portfolio administration.
Requirements
- Experience providing high-level support to senior executives with complex portfolios.
- Demonstrated experience coordinating executive or governance committee processes.
- Proven ability to handle legally privileged, clinically sensitive, commercially confidential, and personally sensitive information with discretion.
- Strong governance discipline, including document control, deadline management, quality assurance, and escalation of material risks or delays.
- Exceptional written and oral communication skills, including the ability to draft and edit executive and Board-level documents.
- Advanced Microsoft 365 capability (Word, Outlook, Teams, SharePoint, PowerPoint, Excel) and confidence using workflow and action-tracking tools.
- Highly developed organizational, analytical, and prioritization skills, with the ability to anticipate needs, identify dependencies, and manage ambiguity.
- Ability to work autonomously, exercise sound judgment, and maintain effective relationships with senior internal and external stakeholders.
- Demonstrated flexibility and willingness to support others, particularly during peak activity or critical periods.
- A strong commitment to the mission, values, and vision of LCMHC.
- Completion of pre-employment checks including reference checks, work rights, criminal history check, NDIS/WWCC/WWVP checks, and a health evaluation.
- Evidence of immunisation as required for the role.
Skills
- Microsoft Word
- Microsoft Outlook
- Microsoft Teams
- Microsoft SharePoint
- Microsoft PowerPoint
- Microsoft Excel
- Workflow tools
- Action-tracking tools
- Stakeholder liaison
- Research
- Travel coordination
- Expense reconciliation
- Document control
- Deadline management
- Quality assurance
- Risk escalation
- Analytical skills
- Prioritization skills
- Communication skills
- Drafting
- Editing
Location
- Sydney
Work Type
- Permanent
- Full-time
- Hybrid
- Flexible Working Arrangements
Experience Level
- High-level support to senior executives
- Coordinating executive or governance committee processes
Education Level
- Tertiary qualification in business, administration, governance, legal studies or a related discipline (Desirable)
Benefits
- NFP salary packaging benefits
- Discounted health insurance
- Discounted gym memberships
- Paid parental leave
- Training pathways
- Development pathways
- Career opportunities
- Flexible hours
About the Company
- One of Australia’s largest health care providers.
- Over 130 years’ experience and 18,000 staff and volunteers.
- Offers an inclusive and welcoming culture where staff are valued.
- Serves the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals.
- Mission and values: healing, hospitality, stewardship and respect.
- Operates with 'Care from the heart'.