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About the Role
The EH&S Administrative Assistant supports environmental health and safety and transportation compliance activities by maintaining accurate records, assisting with claims administration, and ensuring adherence to regulatory requirements. This role provides administrative support to operations in areas such as driver qualification, medical and drug-testing documentation, safety training, and compliance audits, contributing to a safe and well-organized work environment.
Responsibilities
- Maintain and update drug-testing records, medical files, driver qualification files, and training documentation.
- Support automobile and workers compensation claims administration by gathering documentation, tracking claim status, and coordinating with internal stakeholders.
- Assist with transportation and logistics compliance activities, ensuring adherence to DOT and FMCSA regulations, policies, and procedures.
- Conduct file auditing for driver records, medical documentation, safety training records, and compliance-related files.
- Provide administrative support to environmental health and safety initiatives, including safety documentation, reporting, and recordkeeping.
- Collaborate with operations teams to collect and maintain required compliance documentation.
- Use MS Office applications to create, update, and manage spreadsheets, databases, reports, and correspondence related to safety and compliance.
- Assist with scheduling, tracking, and documenting safety training sessions and compliance audits.
- Monitor and document occupational health and safety activities, ensuring records are properly stored and accessible.
- Communicate clearly with internal stakeholders to resolve documentation issues and support compliance efforts.
Requirements
- 13 years of experience in environmental health and safety, transportation compliance, claims administration, operations support, or a related administrative function.
- Knowledge of DOT and FMCSA regulations, policies, and procedures.
- Experience maintaining drug-testing, medical, driver qualification, or training records.
- Experience supporting automobile or workers compensation claims.
- Proficiency in MS Office, including the ability to manage spreadsheets, documents, and reports.
- Ability to perform detailed file auditing for safety and compliance documentation.
- Strong organizational skills with the ability to manage multiple types of records and documentation.
- Attention to detail and accuracy in handling sensitive and compliance-related information.
- Effective written and verbal communication skills for interacting with operations and safety teams.
Location
- Bronx, NY
Work Type
- On-site
- Contract to Hire
Salary/Compensations
- $25.00 - $27.00/hr
Benefits
- Medical
- dental & vision
- Critical Illness
- Accident
- Hospital
- 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
About the Company
- Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe.
- Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
- We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
- With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500.
- We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Equal Opportunity
- The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
- If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
- San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
- Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
- Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.