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About the Role

The Bilingual Receptionist / School Administrative Assistant supports the day-to-day operations of a busy school office. This role serves as the first point of contact for students, parents, visitors, and staff, providing professional reception, clerical, and administrative support. The position requires strong customer service skills, attention to detail, and the ability to manage multiple tasks in a fast-paced, front-office environment while maintaining a welcoming and organized atmosphere.

Responsibilities

Greet and assist students, parents, visitors, and staff, ensuring a professional and welcoming first impression.
Answer incoming phone calls, take accurate messages, and direct calls promptly.
Respond to general questions from parents and visitors professionally and courteously.
Maintain student attendance records and assist with daily attendance tracking.
Update student contact information, emergency contacts, and other school records.
Prepare and distribute school notices, letters, calendars, class lists, and other communications.
Assist with staff attendance records and provide information needed for payroll processing.
Help coordinate substitute coverage when staff members are absent.
Sort, open, and distribute incoming mail and correspondence.
Maintain student and staff files in an organized manner, ensuring confidentiality and compliance.
Order and maintain office and school supplies, monitoring inventory and placing orders.
Assist with photocopying, filing, data entry, scanning, and other general office duties.
Provide administrative support to school leadership, teachers, and staff.
Maintain a professional, organized, and welcoming front-office environment.
Follow school safety procedures, including visitor protocols.
Perform additional clerical and administrative duties as assigned.
Work closely in a small office setting, collaborating daily with leadership and colleagues.
Support administrative processes related to the automotive and insurance sectors.

Requirements

Fluency in two languages, with clear and professional communication in person, over the phone, and in writing.
Proven administrative support experience in a front desk, receptionist, or office environment.
Strong data entry skills with high attention to detail and accuracy.
Customer service orientation, with the ability to remain professional, patient, and courteous.
Front desk and reception experience, including handling phones, visitors, and inquiries.
Proficiency in Microsoft Office applications, including Outlook.
Experience with filing, scanning, and organizing paper and electronic records.
Ability to handle confidential information with discretion.
Strong organizational skills with the ability to manage multiple tasks and priorities.
High School Diploma.
Experience in receptionist, secretarial, or administrative assistance roles.
Background in customer service, particularly in reception or front desk settings.
Familiarity with administrative processes in educational, medical, or office environments.
Comfort working with administrative and insurance-related documents.
Ability to collaborate effectively in a small office setting.
Strong written and verbal communication skills in both languages.
Professional demeanor and reliability.

Skills

Bilingual communication
Administrative support
Data entry
Customer service
Front desk operations
Microsoft Office (Outlook)
Record keeping (filing, scanning, organizing)
Confidentiality
Organizational skills
Collaboration
Written communication
Verbal communication

Location

Blauvelt, NY

Work Type

Contract
Onsite

Education Level

High School Diploma

Salary/Compensations

$16.00 - $20.00/hr

Benefits

Medical
Dental
Vision
Critical Illness
Accident
Hospital
401(k) Retirement Plan
Life Insurance (Voluntary Life & AD&D)
Short-term disability
Long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)

About the Company

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe.
Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500.
We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.