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About the Role

We are seeking a highly organized, analytical Sales Support Specialist to serve as the operational backbone of our sales organization. This role involves close collaboration with Sales, Marketing, Finance, and Operations to ensure smooth processes, accurate data, and exceptional customer support. It's an excellent opportunity for problem-solvers who enjoy working with data, improving processes, and cross-departmental collaboration within a growing organization.

Responsibilities

Support the sales team by managing day-to-day operational activities and ensuring seamless sales processes.
Prepare, review, and maintain sales documentation, including leases, rental agreements, purchase orders, and customer acceptance documents.
Administer and maintain Salesforce and other sales systems, ensuring data accuracy, completeness, and reliability.
Manage fleet assets and contract information within company ERP systems.
Analyze sales and operational data to identify trends, improve reporting accuracy, and support business decisions.
Track and update customer, contract, and asset statuses to provide visibility across the organization.
Resolve customer inquiries related to lease documentation, contract details, and vendor payment status.
Collaborate with Marketing, Finance, and Operations to support lead management, order processing, and revenue tracking.
Identify process inefficiencies and recommend solutions to improve productivity, accuracy, and overall sales performance.
Assist with order entry, data management, and reporting functions to maintain accurate records.
Troubleshoot system and workflow issues and implement improvements that enhance user experience and operational effectiveness.
Contribute to ongoing process improvement initiatives that support company growth and scalability.

Requirements

Experience supporting sales, operations, customer service, or administrative functions.
Strong proficiency in Microsoft Excel, including data management and reporting.
Experience working with CRM platforms such as Salesforce.
Familiarity with ERP systems and business software applications.
Exceptional attention to detail and organizational skills.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication skills.
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Customer-focused mindset with strong interpersonal skills.
Proficiency with Microsoft Office Suite and electronic document management tools such as DocuSign.
Experience managing contracts, leases, purchase orders, or related documentation.
Knowledge of aviation or automotive parts and systems.
Experience working cross-functionally with Sales, Marketing, Finance, and Operations teams.
Previous exposure to sales operations, reporting, or process improvement initiatives.
Desire to build a long-term career within a growing organization.

Skills

Salesforce
Microsoft Excel
ERP systems
Microsoft Office Suite
DocuSign
Data management
Reporting
Process improvement
Customer support
Contract management
Lease management
Purchase order management

Location

Plainview, NY

Work Type

Contract to Hire
Onsite

Salary/Compensations

$33.65 - $38.46/hr

Benefits

Medical
Dental
Vision
Critical Illness
Accident
Hospital
401(k) Retirement Plan
Life Insurance
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)

About the Company

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.