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About the Role

BDO Global is seeking an Executive Assistant to work closely with Executives, the Global A&A team, and senior stakeholders. This role requires confidence, judgment, and discretion, anticipating needs, connecting information, and taking ownership to ensure actions are completed.

Responsibilities

Own complex and frequently changing diaries across multiple time zones, protecting time for the Executives’ highest priorities and resolving competing demands with sound judgement.
Act as a thoughtful point of prioritisation and coordination, ensuring requests are assessed, prioritised and responded to appropriately.
Prepare agenda’s, papers, briefing materials, and meeting logistics.
Monitor forward commitments, deadlines and recurring obligations, highlighting pressure points early and proposing practical solutions.
Plan and manage complex international travel for the Executives, including itineraries, accommodation, ground transport and supporting documentation.
Anticipate the Executives’ working requirements while travelling, allowing sensible contingency and ensuring plans reflect their priorities and preferences.
Maintain clear, accurate itineraries and coordinate changes calmly when plans move at short notice.
Manage logistics for leadership meetings and team events.
Build a deep understanding of the Executives’ portfolios, priorities, stakeholders and individual working styles so that support is informed, proactive and consistent.
Act as a trusted point of contact between the Executives and internal and external stakeholders, handling sensitive matters with discretion, diplomacy and good judgement.
Maintain an effective action and decision follow-up process, following up with owners appropriately and ensuring commitments are closed out.
Create and maintain clear working files, contact information, forward plans and other executive office records.
Maintain confidentiality at all times.
Lead or coordinate defined small-scale projects and improvement activities on behalf of the Executives, taking responsibility for planning, coordination and follow-through within an agreed scope.
Track key deliverables, deadlines and action items.
Capture decisions and actions where required, confirm ownership and timing, and monitor follow-through.
Support reporting process and provide concise status updates and recommendations.
Prepare briefing notes, agendas, speaking points, presentations, correspondence and other high-quality Word and PowerPoint materials.
Support activities such as leadership events, stakeholder programmes, priority initiatives, organisational changes, team planning or process improvements.
Use initiative to resolve routine delivery issues, escalating material risks or decisions promptly and clearly.

Requirements

Substantial experience supporting C-suite or executive committee members, or equivalent senior leaders, in a complex, international organisation.
Demonstrable experience managing complex diaries, international travel and senior-level meetings across multiple time zones.
Experience coordinating governance or leadership processes and producing high-quality meeting and briefing materials.
Experience owning small projects or workstreams, coordinating multiple contributors and tracking delivery through to completion.
Advanced capability in Microsoft Outlook, Word, PowerPoint and Teams, with the confidence to learn and use other digital tools.
The role will require some flexibility outside standard local working hours to support the Executives’ diaries and time-critical priorities.
Occasional international travel may be required.

Skills

Exceptional organisation, attention to detail and forward planning, combined with the ability to retain sight of the bigger picture.
Excellent written and spoken English, with the ability to draft concise, accurate and appropriately toned communications.
The ability to build trusted relationships with senior stakeholders across cultures, geographies and professional backgrounds.
High levels of discretion, integrity and reliability when handling confidential or sensitive information.
Curiosity and initiative, with a natural tendency to anticipate needs, connect information and improve how work gets done.
An adaptable, collaborative professional who builds effective working relationships across different personalities, cultures, and ways of working.
Experience in professional services, a global membership organisation or another complex matrix environment (Desirable).
Experience supporting global functional or service-line leaders (Desirable).
Practical project coordination or project management training (Desirable).

Location

Global

Work Type

Hybrid
Full-time

Experience Level

Senior

Salary/Compensations

$53,000 to $88,000 annually

Benefits

Competitive total cash compensation that recognizes and rewards your contribution.
Comprehensive benefits from day one.
Flexible personal time off policy.
Reimbursement for wellness initiatives that fit your lifestyle.

About the Company

BDO is a firm built on a foundation of positive relationships with our people and our clients.
BDO offers an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.
Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2026.
At BDO, our people experience is guided by three core pillars—Do work with genuine care, Do what matters with purpose, and Do what’s next - shaping how we support our people, serve our clients, and grow together.
Our firm is committed to providing an environment where you can be successful.
We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
We support your achievement of personal goals outside of the office and making an impact on your community.
We foster a collaborative, inclusive environment where your ideas are valued, and you can do your best work with genuine care and purpose.
We encourage innovation and forward thinking, empowering you to embrace what’s next and help shape the future of our firm.
BDO is actively involved in our communities by supporting local charity initiatives.
We support staff with local and national events where you will be given the opportunity to contribute to your community.
Our Code of Conduct sets clear standards for how we conduct business.
BDO may use artificial intelligence enabled tools to support certain aspects of the recruitment process.

Equal Opportunity

We are committed to creating a workplace where employees can participate fully, contribute meaningfully and succeed without barriers.
We are dedicated to fostering a workplace defined by respect, fairness, and a true sense of belonging for everyone.
We recognize and celebrate the unique experiences, identities, and perspectives that each of us bring – and that these experiences strengthen how we work together.
Our commitment extends to ensuring that our application process is both inclusive and accessible.
If you require accommodation to complete the application process, please contact us.