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About the Role
Pure is seeking an Executive Assistant / Office Manager to support its founders and manage the daily operations of the New York office. This role involves organizing calendars, travel, and priorities, ensuring the team has necessary resources, and proactively handling details to prevent distractions. It is a hands-on position for an individual who thrives in a busy environment, takes ownership, and ensures follow-through.
Responsibilities
- Manage founders' calendars, coordinate meetings, resolve scheduling conflicts, and protect time for priorities.
- Arrange all aspects of travel, including flights, hotels, transportation, and itineraries, and manage changes.
- Organize meetings with agendas, materials, and follow-ups, tracking action items.
- Coordinate with investors, partners, candidates, and external contacts for scheduling and logistics.
- Manage founders' expenses, receipts, and administrative tasks with discretion.
- Oversee daily office operations, including supplies, food, deliveries, and meeting spaces.
- Manage office vendors, coordinate maintenance with building management, and resolve issues.
- Coordinate team meals, events, offsites, and company gatherings.
- Assist new hires with onboarding logistics, including desks, equipment, and office access.
- Develop systems for recurring tasks, office spending, and vendor management.
Requirements
- Experience supporting founders or senior executives, managing an office, or in a similar administrative or operations role.
- Strong organization and attention to detail, with the ability to manage competing priorities.
- Sound judgment for independent task handling and knowing when to escalate issues.
- Clear, professional communication and confidence in interacting with internal and external contacts.
- Discretion and experience handling confidential business and personal information.
- Proactive approach with initiative and follow-through.
- Proficiency with calendar, travel, expense, and collaboration tools, with the ability to learn new systems.
- Resourcefulness and adaptability to changing priorities.
- Ability to work in person at the NYC office.
Skills
- Organization
- Attention to detail
- Communication
- Discretion
- Proactiveness
- Adaptability
Location
- New York office
Work Type
- Full-time
- In-person only
Experience Level
- Experience supporting founders or senior executives
- Experience managing an office
- Experience in a similar administrative or operations role
- Experience supporting multiple founders or executives at a fast-growing startup (Nice to have)
- Experience managing office vendors, budgets, or an office move (Nice to have)
- Experience coordinating team events, offsites, or employee onboarding (Nice to have)
Benefits
- Medical, dental and vision insurance, with 100% of premiums covered by Pure, starting on your first day.
- Free Equinox membership.
- Dinner provided in the office every night.
- Up to $75/day for other meals when in the office.
- Weekly dry cleaning and laundry service.
About the Company
- Pure is an equal opportunity employer.
Equal Opportunity
- We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status, or any other status protected by applicable law.