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About the Role

This role supports the Student Affairs team by facilitating grants, funding proposals, awards, recognition opportunities, and publishing. The ideal candidate will assist higher education professionals with strategic planning, writing, editing, and submission of content, individual grants, fellowships, awards, and other recognition opportunities. The Specialist will identify funding opportunities and write proposals to secure grant funding.

Responsibilities

Cultivate strong working relationships with colleagues, faculty, and staff, including research offices, the Research Foundation, and the Office of Research Compliance and Sponsored Programs.
Develop a comprehensive understanding of university research administration policies and other relevant university policies.
Acquire and maintain knowledge of the division’s research priorities.
Actively monitor and catalog the federal and private funding landscape.
Leverage background and research experience to identify funding opportunities for individual areas as well as potential collaborations across areas.
Provide strategic guidance for targeting and pursuing relevant funding opportunities.
Advise investigators on the content and organization of proposals.
Assist with updates across applications as research aims evolve.
Contribute to writing, formatting, and figure editing.
Create and utilize application checklists to manage timelines and the overall progression of grant submissions.
Ensure the completion of high-quality, compliant proposal applications responsive to specified Funding Opportunity Announcements.
Contribute to and develop complex grant proposal budgets.
Coordinate proposal submissions, interpret sponsor guidelines, develop timelines, secure partner documentation (e.g., subcontractor scopes, letters of intent), and ensure timely submission.
Assemble all materials in sponsor systems (e.g., Research.Gov, Grants.Gov) and university routing systems (MyResearch), ensuring compliance and error-free acceptance.
Identify funding opportunities and train staff/faculty on submission systems.
Evaluate processes and provide policy guidance for sponsor requirements.
Monitor grant expenditures, ensure compliance, track effort, assist with budget modifications/renewals, and assess funding changes.
Monitor RF reports to manage fund utilization, disencumber funds, ensure recoverable costs are charged, maximize unencumbered funds prior to close-out, and prevent overspending.
Resolve administrative/financial obstacles by liaising with various administrative units (Grants Management, Sponsored Programs, Payroll, Procurement).
Create and maintain descriptions for assets and resources, as well as grant component templates according to sponsor policies, to provide standards for and foster the submission of complete and thorough applications.
Develop and maintain a robust tracking system for grant statistics, success rates, and other measures.
Create and distribute a monthly internal funding opportunities and updates newsletter.
Develop and maintain funding opportunity resources.
Develop content for and manage the team website along with the Associate Director.
Participate in opportunities that promote learning, growth, and development (i.e., classes, training, webinars, conferences, committees, etc.).
Contribute to the Division of Student Affairs by attending and/or supporting events, activities, and programs (i.e., campus-wide traditions, events, programs, etc.).
Other duties or projects as assigned as appropriate to rank and departmental mission.
Hours outside of the typical work schedule may be required at times.

Requirements

Bachelor’s degree (foreign equivalent or higher).
Three (3) years of full time grants or proposal development experience.

Skills

Writing
Editing
Strategic planning
Content submission
Grant writing
Fellowship applications
Award applications
Recognition opportunity applications
Research administration policies
Funding landscape monitoring
Proposal development
Budget development
Sponsor system utilization (Research.Gov, Grants.Gov)
University routing system utilization (MyResearch)
Training staff/faculty on submission systems
Policy guidance
Grant expenditure monitoring
Compliance monitoring
Effort tracking
Budget modification
Renewal assistance
Funding change assessment
Fund utilization management
Cost recovery
Overspending prevention
Administrative/financial obstacle resolution
Asset and resource description creation
Grant component template creation
Grant statistics tracking
Success rate tracking
Newsletter creation and distribution
Website content development and management

Location

Stony Brook University

Work Type

Full-time
FLSA Exempt
Essential Position

Experience Level

Three (3) years of full time grants or proposal development experience
Experience in a higher education environment or a public institution
Experience developing sponsored proposals or securing grants
Experience publishing peer-reviewed literature
Experience producing content in professional/trade periodicals, academic journals, newsletters, and online blogs, or e-journals

Education Level

Bachelor’s degree (foreign equivalent or higher)

Salary/Compensations

$80,000 + $4,150 Location Pay = $84,150 Total Compensation

Benefits

Eligible for $4,150 UUP annual location pay, paid biweekly.
Total rewards offered (refer to WHY WORK HERE page)

About the Company

We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development.
We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice.
We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage.
We value our internal and external partnerships as vital drivers of the ambitious goals we pursue.
Named one of the “Most Promising Places to Work in Student Affairs” by Diverse Magazine.
Serving a highly diverse student body.
Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.

Equal Opportunity

Stony Brook University is committed to excellence in the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status, and all other protected classes under federal or state laws.
Stony Brook University is dedicated to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu. We will consider accommodation requests in compliance with applicable laws. This process is independent and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.