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About the Role
The Administrative Assistant (AA) provides in-office administrative support to their assigned office, potentially extending to a geographical market and/or Geo. Duties involve utilizing various administrative systems and adhering to firm policies and procedures, supporting management, service teams, and national teams as needed. Responsibilities may also include facility management, front desk, and mailroom duties.
Responsibilities
- Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software.
- Provides support to an assigned centralized administrative support ticket(s).
- Provides support to another administrative support teams or office.
- Provides support to a national, Geo or market team(s) including the e-filing support for national tax administration team.
- Provides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.
- Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management.
- Assists with new hire onboarding and employee offboarding as directed.
- Provides expense reporting support by submitting an expense report ticket.
- Collaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc requests.
- Produces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.
- Handles related tax support services on a seasonal or as needed basis.
- Performs other duties as required.
Requirements
- High School Diploma, GED or equivalent, required
- Three (3) or more years of administrative experience, required
- Advanced level of proficiency in Microsoft Office Suite, required
- Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
- Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
- Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
- Possesses superior customer service skills.
- Displays independent judgment, finesse and diplomacy in all situations.
- Consistently seeks to improve processes.
- Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking.
- Capable of managing highly confidential information.
- Ability to work well with all levels of management as well as outside external clients.
- Team player who is willing to help out as needed.
Skills
- Microsoft Office Suite
- Peoplesoft database
- Computer skills
- Word
- Excel
- Outlook
- PowerPoint
- Customer service skills
- Organizational skills
- Communication skills
Work Type
- Variable hybrid
- Up to full-time, on-site support
Experience Level
- Three (3) or more years of administrative experience
- Professional services firm experience, preferred
Education Level
- High School Diploma, GED or equivalent
- Bachelor’s degree, preferred
Salary/Compensations
- California Range: $26.00/hr - $35.00/hr
- Colorado Range: $24.00/hr - $38.50/hr
- Maryland Range: $28.00/hr - $32.00/hr
- Minnesota Range: $28.85/hr - $32.70/hr
- NYC/Long Island/Westchester Range: $36.00/hr - $38.50/hr
- Virginia Range: $28.00/hr - $32.00/hr
- Washington Range: $26.00/hr - $35.00/hr
- Washington DC Range: $28.00/hr - $32.00/hr
Benefits
- ESOP company, offering participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being.
- Qualified retirement plan
- Comprehensive compensation and Total Rewards benefits offerings.
- BDO Total Rewards encompass more than traditional benefits.
About the Company
- At BDO, how we show up matters. We build strong relationships by supporting one another, our clients, and our communities with care, curiosity, and a commitment to helping one another grow and succeed. Here, you’ll find meaningful work, leaders invested in your success, and opportunities to build a career around what matters most to you.
- Our purpose is to be the people our clients count on to grow with confidence and achieve what matters most. Our values guide how we bring that purpose to life each day. Together, they shape how we work with one another, serve our clients, and create meaningful impact.
- BDO provides assurance, tax, and advisory services to clients across the U.S. and around the world. No matter your role, you’ll be part of a team helping clients navigate complexity and move forward with clarity.
- As technology continues to shape how we work, BDO values the ability to apply generative and agentic AI solutions to develop work products, improve workflows and identify potential risks. Across our firm, we emphasize professional judgment in validating AI-generated outputs for accuracy, quality, and compliance.
Equal Opportunity
- Equal Opportunity Employer, including disability/vets