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About the Role
Provide comprehensive administrative and executive support to three Senior Vice Presidents, managing complex schedules, coordinating travel, and handling confidential information with discretion and attention to detail.
Responsibilities
- Manage complex and ever-changing day-to-day schedules via Microsoft Outlook, scheduling and organizing meetings across multiple time zones.
- Anticipate executive needs by thinking and working proactively with a one-step-ahead mentality.
- Prepare for meetings and appointments by creating agendas, preparing conference rooms, and securing external guests.
- Provide high-level administrative support including answering phones, coordinating meetings, maintaining calendars, and arranging complex travel.
- Serve as liaison between the SVPs and key stakeholders.
- Act as a 'gatekeeper' by managing leadership calendars, identifying critical items, and making scheduling changes with minimal executive involvement.
- Make thoughtful, quick, and accurate decisions when executives are unavailable.
- Create and edit memos and PowerPoint presentations.
- Coordinate travel arrangements, preparing detailed itineraries.
- Screen phone calls and forward calls appropriately, communicating professionally with internal and external partners.
- Oversee personal and departmental expenses, preparing, reconciling, and submitting invoices and credit card expenses in Concur.
- Handle confidential information meticulously and escalate required information with discretion.
- Ensure SVPs remain organized and on-schedule through proactive communication.
- Facilitate mass internal communication, such as distributing company-wide emails and reports.
- Draft, review, and send communications on behalf of executives.
- Organize and coordinate multiple large meetings, materials, and reports.
- Maintain an accurate and current list of internal and external contacts.
- Nurture strong partnerships with a broad range of individuals including other EAs, facilities, executive direct reports, travel, IT, and security.
- Answer questions with tact, diplomacy, and accuracy.
- Operate with sound judgment and efficiency.
- Keep executives abreast on time-sensitive and priority issues, ensuring appropriate follow-up.
- Handle printing, faxing, copying, filing, mail, and shipping.
- Perform miscellaneous projects and tasks as assigned.
Requirements
- At least 4+ years of prior administrative/executive assistant experience for senior-level executives.
- Significant experience working in Microsoft Outlook, Excel, Word, and PowerPoint.
- Strong technology skills including ability to work within PC and Mac programs, iPad, iPhone, and Google products.
- Ability to type fast and efficiently is a plus.
Skills
- Microsoft Outlook
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- PC and Mac programs
- iPad
- iPhone
- Google products
- Typing
- Interpersonal skills
- Phone skills
- Written communication
- Verbal communication
- Discretion
- Professionalism
- Working under pressure
- Organizational skills
- Strategic planning
- Independent work
- Project management
- Interaction with high-level executives
- Solution-oriented mindset
- Can-do attitude
- Attention to detail
- Analytical skills
- Problem-solving skills
- Program management skills
- Professionalism
- Diplomacy
- Follow-through skills
- Time management skills
- Adaptability
- Curiosity
- Resourcefulness
- Resilience
- Process improvement
Location
- Onsite
Work Type
- Full-time
- Onsite
Experience Level
- 4+ years of experience
Education Level
- Bachelor's Degree
Salary/Compensations
- $35—$35 USD
Benefits
- Comprehensive benefits offerings
About the Company
- NFL Core Values: Respect, Integrity, Team Responsibility, Resiliency.
- NFL Leadership Attributes: Build Talent, Execute, Inspire, Live Our Values, Know the Business, Think Big.
- Talent Attributes: Enthusiastic, proactive can-do attitude, grit, relationship builder, eager learner, incredible work ethic, agile mindset.
Equal Opportunity
- The NFL is committed to building an inclusive work environment that reflects our incredible fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, and local laws.